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P25001375 Budget Management System

General Information
Solicitation Number
P25001375version:    03
Status
Awarded
Department
Budget & Finance
Division
Budget, Program Planning and Management
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
01/10/2025
Amendment Date & Time
07/16/2025 01:00 PM
Offer Due Date & Time
07/30/2025 04:00 PM
Description
Modernization of the current budget systems
Contact Person
Kami, Scott
Email
scott.a.kami@hawaii.gov
Phone
808-586-1630
General Comments
Procurement Officer
Scott Kami
Attachments
RFP-Department of Budget and Finance Budget Management System RFP.pdf
Attachment B Budget Management System Specifications-Attachment B Budget Management System Specifications.xlsx
Attachment E Contract Form-Attachment E Contract Form.pdf
Attachment F General Conditions-Attachment F General Conditions.pdf
Addendum 1 -Addendum 1 Responses to Questions Submitted.pdf
ADDENDUM 2 Revisions to BMS RFP and Request for BAFO 7_16_25-Addendum 2 Revisions to BMS RFP and Request for BAFO 7_16_25.docx
AMENDED Attachment A Proposal Forms 7_16_25-AMENDED Attachment A Proposal Forms 7_16_25.docx
AMENDED Attachment C 1 Cost Worksheet 7_16_25-AMENDED Attachment C1 Cost Worksheet 7_16_25.xlsx
AMENDED Attachment C 2 Cost Narrative 7_16_25-Amended Attachment C2 Cost Narrative 7_16_25.docx
AMENDED Attachment D Budget Management System Operational Usage Timeline 7_16_25-Amended Attachment D Budget Management System Operational Usage Timeline 7_16_25.docx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kami, Scott.

P25001375 Budget Management System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Budget Management System
1
LOT
518210, 541511, 513210, 541511, 518210, 541511, 513210, 518210, 541512, 541519, 513210, 611420 

Code Table
Commodity Code Description
518210 Web hosting (excluding software publishing)
541511 Computer software analysis and design services, custom
513210 Packaged computer software publishers
541511 Computer software programming services, custom
518210 Cloud computing services (except software publishing and computer systems design)
541511 Computer software support services, custom
513210 Publishers, packaged computer software
518210 Cloud storage services
541512 Computer software consulting services or consultants
541519 Software installation services, computer
513210 Computer software publishers, packaged
611420 Computer software training
General
Quantity
1
Unit of Measure
LOT
Title
Budget Management System
Description
Modernization of current budget systems.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kami, Scott.

P25001375 Budget Management System

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.