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P25001365 Enterprise Financial System

General Information
Solicitation Number
P25001365version:    03
Status
Released
Department
Accounting and General Services
Division
Enterprise Technology Services (ETS)
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/31/2025
Amendment Date & Time
05/01/2025 04:00 PM
Amendment Reason
This amendment 3 serves to notify all prospective Offerors that the following documents have been released and are now available as part of the RFP: Attachment 9 – State of Hawaii General Conditions Attachment 10 – Supplemental General Conditions Attachment 11 – Special Conditions These documents are integral to the RFP and must be reviewed in preparation for any responsive proposal. In conjunction with the release of Attachments 9–11, the State is opening a second Q&A period. The Q&A window will begin on May 1, 2025, and all questions must be submitted by 2:00 PM HST on May 8, 2025. The State’s responses to the second round of questions will be posted by May 15, 2025. Important: During this Q&A window, only questions related to Attachments 9–11 will be addressed. Any other questions submitted will not receive a response. The proposal due date has been extended to June 12, 2025, at 2:00 PM HST.
Offer Due Date & Time
06/12/2025 02:00 PM
Description
The Department of Accounting and General Services (DAGS) of the State of Hawaii is issuing this Request for Proposals (RFP) to identify and engage a qualified Contractor with demonstrated experience implementing Enterprise Financial Systems (EFS) for state and local governments.

As of 5/1/2025, the remaining attachments, which include the State of Hawaii General Conditions (Attachment 9), the Supplemental General Conditions (Attachment 10), and the Special Conditions (Attachment 11), have been released. These documents will form an integral part of the overall RFP and will be essential for preparing responsive proposals.

Interested parties are encouraged to closely monitor HIePRO for updates, amendments, and additional information regarding this solicitation.
Contact Person
Dalin, Greg
Email
greg.b.dalin@hawaii.gov
Phone
808-586-1865
General Comments
Procurement Officer
Greg Dalin
Attachments
RFP.EFS.2025.pdf
Attachment 1 Offeror Transmittal Letter.pdf
Attachment 2 Customer References.pdf
Attachment 4 Confidential Information.pdf
Attachment 5 Non Disclosure Agreement.pdf
Attachment 6 Price Proposal Form.xlsx
Attachment 7 Scenario Response Template.docx
Attachment 8 Security Questionnaire.pdf
Exhibit A Contract Sample.pdf
Exhibit B Department Names and Acronyms.pdf
Exhibit C OFFERORS Library Instructions.pdf
Amendment 1 Attachment 3 Proposed Exceptions.pdf
Amendment 2 EFS PreBidders Conference 4.9.25 Summary and Deck.pdf
Amendment 3 Attachment 9 State of Hawaii General Conditions.pdf
Amendment 3 Attachment 10 Supplemental General Conditions.pdf
Amendment 3 Attachment 11 Special Conditions.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dalin, Greg.

P25001365 Enterprise Financial System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Enterprise Financial System
1
JOB
541512, 541512 

Code Table
Commodity Code Description
541512 Computer software consulting services or consultants
541512 Computer systems integrator services
General
Quantity
1
Unit of Measure
JOB
Title
Enterprise Financial System
Description
Total Proposed Sum of Proposal
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dalin, Greg.

P25001365 Enterprise Financial System

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.