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B25001359 Generator Rental and Maintenance

General Information
Solicitation Number
B25001359
Status
Awarded
Department
Health
Division
Disease Outbreak Control Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
01/08/2025
Offer Due Date & Time
01/20/2025 02:00 PM
Description
The Department of Health Immunization Branch is seeking to rent a portable backup generator and purchase weekly maintenance services to ensure the refrigerators housing vaccines have a consistent power source.
Contact Person
Wright, Amber
Email
amber.wright@doh.hawaii.gov
Phone
808-466-3686
General Comments
Bidders are advised to read the line item descriptions under the "Line Items" tab carefully. Each line item has clear instructions for how the bidder should submit its bid. Only one price quotation form shall be submitted with the bid.
Procurement Officer
Amber L. Wright
Attachments
IFB Generator Rental and Maintenance Final.pdf
Attachment 1 General Conditions.pdf
Attachment 2 Special Conditions.pdf
Attachment 3 OFFER FORM.pdf
Attachment 4 PRICE QUOTATION AND SPECIFICATION FORM.pdf
Exhibit A SAMPLE Maintenance Inspection Template.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

B25001359 Generator Rental and Maintenance

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

2
Annual Generator Rental Cost
1
YEAR
335312, 532490 

Code Table
Commodity Code Description
335312 Power generators manufacturing
532490 Generator rental or leasing
General
Quantity
1
Unit of Measure
YEAR
Title
Annual Generator Rental Cost
Description
Bidders shall input the total annual rental cost for the back up generator, inclusive of:
Generator Rental;
Transportation, Delivery, and Hook-up; and
All taxes and fees.

Bidders shall complete the price quotation form and break out the costs for each item above, only the total amount should be entered into HIePRO.

Please take note of the quantity listed in the line item, the annual cost for rental charges shall be inputted.
Attachments

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2
Emergency or after-hours assessment call
1
EACH
335312, 532490 

Code Table
Commodity Code Description
335312 Power generators manufacturing
532490 Generator rental or leasing
General
Quantity
1
Unit of Measure
EACH
Title
Emergency or after-hours assessment call
Description
Bidders shall enter the cost for one (1) emergency or after-hours assessment call annually. This is not for the cost of the repairs that might be needed, this is just the cost to perform an emergency or after-hours assessment.
Attachments

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3
Weekly Maintenance Inspections/Maintenance
52
WEEK
335312, 532490 

Code Table
Commodity Code Description
335312 Power generators manufacturing
532490 Generator rental or leasing
General
Quantity
52
Unit of Measure
WEEK
Title
Weekly Maintenance Inspections/Maintenance
Description
Bidders shall input the rate for weekly maintenance inspections/maintenance of the back-up generator. Please be aware of the quantity listed, bidders shall not input the annual maintenance cost in HIePRO, that will be automatically calculated. Weekly maintenance rates shall be inclusive of all applicable taxes and fees.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

B25001359 Generator Rental and Maintenance

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.