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Q25001349 Coordination and Planning of CSHNB 2025 Strategic Plan Meetings

General Information
Solicitation Number
Q25001349
Status
Awarded
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
01/06/2025
Offer Due Date & Time
01/10/2025 04:30 PM
Description
The Hawaii State Department of Health (DOH) Family Health Services Division (FHSD) seeks a CONTRACTOR to coordinate strategic planning informational meetings that will strengthen the partnerships to support children with special health needs.

The DOH, FHSD is working to assure that all children and youth with special health care needs will reach optimal health, growth, and development, by improving access to coordinated system of family-centered health care services and improving outcomes, through systems development, assessment, assurance, education, collaborative partnerships, and family support. The Children with Special Health Needs Branch (CSHNB) promotes family-centered, community-based comprehensive, coordinate care for children and youth with special health care needs from 0-21 years.

The DOH, FHSD seeks a qualified community-based, non-profit organization in Hawaii to coordinate all logistics for the meeting, presenters, and participants, facilitate collaborative group discussions, gather input and participant feedback, analyze and organize quantitative data gathered, support a long-term strategic plan, and report the pre and post meeting evaluation surveys.

The goal of this project is to gather partners from varying disciplines who provide support and services to Children and Youth with Special Health Needs (CYSHN) to provide and receive information on the CSHNB strategic plan for the needs of CSHN statewide. Meetings will be with state and community partners, families of CSHN and employees of DOH, FHSD.

Vendor will develop and utilize a Work Plan to assure progress towards meeting the overall objectives and goals of this project. Work Plan will describe how the following objectives will be achieved.

1. Inform partner agencies and individuals on CSHNB’s strategic plan for the 2025 to 2030.
2. Inform DOH, FSHD, CSHNB employees on CSHNB’s strategic plan for 2025 to 2030 and engage them on how the strategic plan will help to inform and direct their work with CYSHN, and their families and communities.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
William Aakhus
Attachments
Scope of Service 2025 CSHNB strategic plan FINAL 20241219.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25001349 Coordination and Planning of CSHNB 2025 Strategic Plan Meetings

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Strategic Meeting Planning - Coordination
1
JOB
561920 

Code Table
Commodity Code Description
561920 Event and meeting planning services
General
Quantity
1
Unit of Measure
JOB
Title
Strategic Meeting Planning - Coordination
Description
Coordinate all logistics for the meeting, presenters, and participants, facilitate collaborative group discussions, gather input and participant feedback, analyze and organize quantitative data gathered, support a long-term strategic plan, and report the pre and post meeting evaluation surveys.
Attachments

Print

2
Strategic Meeting Planning - Communication
1
JOB
561920 

Code Table
Commodity Code Description
561920 Event and meeting planning services
General
Quantity
1
Unit of Measure
JOB
Title
Strategic Meeting Planning - Communication
Description
Inform partner agencies and individuals on CSHNB’s strategic plan for the 2025 to 2030. Inform DOH, FSHD, CSHNB employees on CSHNB’s strategic plan for 2025 to 2030 and engage them on how the strategic plan will help to inform and direct their work with CYSHN, and their families and communities.
Attachments

Print

3
Strategic Meeting Planning - Work Plan
1
JOB
561920 

Code Table
Commodity Code Description
561920 Event and meeting planning services
General
Quantity
1
Unit of Measure
JOB
Title
Strategic Meeting Planning - Work Plan
Description
Develop a Work Plan that outlines the objectives listed in the B. (attached). Vendor will develop and utilize a Work Plan to assure progress towards meeting the overall objectives and goals of this project. Work Plan will describe how the following objectives will be achieved.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q25001349 Coordination and Planning of CSHNB 2025 Strategic Plan Meetings

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.