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P25001306 Furnishing and Delivering Office Supplies and Printer Cartridges

General Information
Solicitation Number
P25001306version:    08
Status
Awarded
Department
State Procurement Office
Division
Purchasing
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
01/10/2025
Amendment Date & Time
03/21/2025 11:00 AM
Amendment Reason
Revised Offer Form, OF-7, Part III Core List, Group 3 Printer Cartridges is amended. See in Attachments. A call for Best and Final Offer (BAFO) is hereby made. Please see Addendum 5 in Attachments.
Offer Due Date & Time
03/27/2025 02:30 PM
Description
The State Procurement Office (SPO) is soliciting proposals for the furnishing and delivery of various office supplies and printer cartridges to agencies Statewide. As a result, the SPO will issue a price and vendor list, and agencies may utilize this to order on an as needed basis during the term of the contract.

Contact Person
Sasaki, Carey Ann
Email
careyann.r.sasaki@hawaii.gov
Phone
808-586-0575
General Comments
Procurement Officer
Donn Tsuruda-Kashiwabara
Attachments
RFP25005_Certification of Recycled Content.doc
General Provisions.pdf
AG_008_103D.pdf
RFP25005_OF 8_PART III_Core List_Group4_Dated Products.xlsx
RFP25005_OF 6_PART III_Core List_Group2_Recycled Office Paper.xlsx
RFP25005_OF 4_Percentage Discounts_PART II_PrinterCartridges.xlsx
RFP25005_OF 3_Percentage Discounts_PART I_Office Supplies.xlsx
RFP25005_OF 2 Offeror Information and References.doc
RFP25005_OF 1.doc
RFP No. 25005_Furnishing and Delivering Office Supplies and Printer Cartridge.pdf
Addendum 1_RFP 25005 Furnishing and Delivering Office Supplies and Printer Cartridges.pdf
RFP25004_Pre Proposal Conference Slide_ Schedule and Significant Dates_amended.pdf
Addendum 2_Answers to Email Questions_RFP No. 25005_Office Supplies and Printer Cartridges.pdf
Addendum 3_RFP 25005 Office Supplies and Printer Cartridges.pdf
Addendum 3_RFP25005_OF 5_PARTIII_Core List_Group1_General Office Supplies_revised.xlsx
Addendum 4_RFP 25005 Office Supplies and Printer Cartridges.pdf
Addendum 5_Request for BAFO_RFP 25005_Office Supplies and Printer Cartridges.pdf
RFP25005_OF 7_PART III_Core List_Group3_Printer Cartridges_amended via Addendum5.xlsx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sasaki, Carey Ann.

P25001306 Furnishing and Delivering Office Supplies and Printer Cartridges

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Vendor List, Part I Office Supplies
1
LOT
322230, 322120, 322230, 322230, 322120, 322120, 459410, 459410, 459410, 322120, 322230, 322230, 322230, 322230, 322230, 322230, 322120, 322230, 424120, 322230, 322120, 322230 

Code Table
Commodity Code Description
322230 Tablets (e.g., memo, note, writing) made from purchased paper
322120 Tablets (e.g., memo, note, writing) made in paper mills
322230 Writing paper and envelopes, boxed sets, made from purchased paper
322230 Writing paper, cut sheet, made from purchased paper
322120 Looseleaf fillers and paper made in paper mills
322120 Writing paper made in paper mills
459410 Office supply stores
459410 School supply stores
459410 Stationery stores
322120 Office paper (e.g., computer printer, photocopy, plain paper) made in paper mills
322230 Bond paper made from purchased paper
322230 Cards, die-cut office supply (e.g., index, library, time recording), made from purchased paper or paperboard
322230 File folders (e.g., accordion, expanding, hanging, manila) made from purchased paper and paperboard
322230 Looseleaf fillers and paper made from purchased paper
322230 Manila folders, die-cut, made from purchased paper or paperboard
322230 Notebooks (including mechanically bound by wire, or plastics) made from purchased paper
322120 Bond paper made in paper mills
322230 Office paper (e.g., computer printer, photocopy, plain paper), cut sheet, made from purchased paper
424120 Office supplies (except furniture, machines) merchant wholesalers
322230 Office supplies, die-cut paper, made from purchased paper or paperboard
322120 Construction paper, school and art, made in paper mills
322230 Stationery made from purchased paper
General
Quantity
1
Unit of Measure
LOT
Title
Vendor List, Part I Office Supplies
Description
See Solicitation RFP No. 25005 attached in General Information tab and Part I Office Supplies, OF-3 for more details.
Attachments

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2
Vendor List, Part II Printer Cartridges
1
LOT
424120, 325992, 424120, 459410, 325992, 325130 

Code Table
Commodity Code Description
424120 Cartridge toner merchant wholesalers
325992 Toner cartridges manufacturing
424120 Toner cartridges merchant wholesalers
459410 Office supply stores
325992 Toners, electrostatic and photographic, manufacturing
325130 Toners (except electrostatic, photographic) manufacturing
General
Quantity
1
Unit of Measure
LOT
Title
Vendor List, Part II Printer Cartridges
Description
See Solicitation RFP No. 25005 attached in General Information tab and Attachment OF-4_Percentage Discounts_PART II_Printer Cartridges for more details.
Attachments

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3
Core List, Part III, Group 1 General Office Supplies
1
LOT
459410, 459410, 459410, 322230, 322230, 322230, 322230, 322230, 322230, 322230, 322230, 424120, 322230, 322230, 322230 

Code Table
Commodity Code Description
459410 Office supply stores
459410 School supply stores
459410 Stationery stores
322230 Computer paper, die-cut, made from purchased paper
322230 Construction paper, school and art, made from purchased paper
322230 Die-cut paper products for office use made from purchased paper or paperboard
322230 File folders (e.g., accordion, expanding, hanging, manila) made from purchased paper and paperboard
322230 Looseleaf fillers and paper made from purchased paper
322230 Manila folders, die-cut, made from purchased paper or paperboard
322230 Notebooks (including mechanically bound by wire, or plastics) made from purchased paper
322230 Office paper (e.g., computer printer, photocopy, plain paper), cut sheet, made from purchased paper
424120 Office supplies (except furniture, machines) merchant wholesalers
322230 Office supplies, die-cut paper, made from purchased paper or paperboard
322230 Pads, desk, made from purchased paper
322230 Paper products, die-cut office supply, made from purchased paper or paperboard
General
Quantity
1
Unit of Measure
LOT
Title
Core List, Part III, Group 1 General Office Supplies
Description
See Solicitation RFP No. 25005 attached in General Information tab and OF-5, Part III, Core List Group 1 General Office Supplies for more details.
Attachments

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4
Core list, Part III, Group 2 Recycled Office Paper
1
LOT
322230, 322230, 322230, 424120, 322230, 459410, 459410, 459410, 322230, 322230 

Code Table
Commodity Code Description
322230 Writing paper and envelopes, boxed sets, made from purchased paper
322230 Writing paper, cut sheet, made from purchased paper
322230 Office paper (e.g., computer printer, photocopy, plain paper), cut sheet, made from purchased paper
424120 Office supplies (except furniture, machines) merchant wholesalers
322230 Office supplies, die-cut paper, made from purchased paper or paperboard
459410 Office supply stores
459410 School supply stores
459410 Stationery stores
322230 Bond paper made from purchased paper
322230 Computer paper, die-cut, made from purchased paper
General
Quantity
1
Unit of Measure
LOT
Title
Core list, Part III, Group 2 Recycled Office Paper
Description
See Solicitation RFP No. 25005 attached in General Information tab and OF-6, Part III, Core List Group 2 Recycled Office Paper for more details.
Attachments

Print

5
Core list, Part III, Group 3 Printer Cartridges - OEM
1
LOT
424120, 424120, 325992, 325130 

Code Table
Commodity Code Description
424120 Office supplies (except furniture, machines) merchant wholesalers
424120 Toner cartridges merchant wholesalers
325992 Toners, electrostatic and photographic, manufacturing
325130 Toners (except electrostatic, photographic) manufacturing
General
Quantity
1
Unit of Measure
LOT
Title
Core list, Part III, Group 3 Printer Cartridges - OEM
Description
See Solicitation RFP No. 25005 attached in General Information tab and OF-7, Part III, Core List Group 3 Printer Cartridges for more details.
Attachments

Print

6
Core List, Part III, Group 4 Dated Products
1
LOT
323111, 424120, 322230, 459410, 459410, 459410 

Code Table
Commodity Code Description
323111 Calendars commercial printing (except screen) without publishing
424120 Office supplies (except furniture, machines) merchant wholesalers
322230 Office supplies, die-cut paper, made from purchased paper or paperboard
459410 Office supply stores
459410 School supply stores
459410 Stationery stores
General
Quantity
1
Unit of Measure
LOT
Title
Core List, Part III, Group 4 Dated Products
Description
See Solicitation RFP No. 25005 attached in General Information tab and OF-8, Part III, Core List Group 4 Dated Products for more details.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sasaki, Carey Ann.

P25001306 Furnishing and Delivering Office Supplies and Printer Cartridges

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.