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B25001271 Immunization Physician Consultant

General Information
Solicitation Number
B25001271version:    01
Status
Awarded
Department
Health
Division
Disease Outbreak Control Division
Islands (where the work/delivery is to be performed)
Oahu, Statewide
Category
Services
Release Date
01/09/2025
Amendment Date & Time
01/20/2025 10:00 AM
Amendment Reason
Clarification to number of hours for salary bid.
Offer Due Date & Time
01/22/2025 04:00 PM
Description
The STATE is seeking to contract for physician consultation services to support Hawaii Department of Health Disease Outbreak Control Division (“DOCD”) Immunization Branch (“IMB”) operations including providing an expert that will advise, educate, assist in policy development/revision and publicly speak about all routine immunizations, provide medical oversight to select immunization projects, and provide guidance based on all current immunization research and practices.
Contact Person
Wright, Amber
Email
amber.wright@doh.hawaii.gov
Phone
808-466-3686
General Comments
Procurement Officer
Amber L. Wright
Attachments
Immunization Physician Consultant Final.pdf
Attachment 1 General Conditions.pdf
Attachment 2 Special Conditions.pdf
Attachment 3 Offer Form.pdf
Attachment 4 Price Quotation Form.pdf
Exhibit A Contracted IMB Physician PD.pdf
Exhibit B State Holidays 2024 2025.pdf
Exhibit C Sample Price Quotation Form.pdf
Immunization Physician Addendum 1.pdf
Attachment 5 Price Quotation Form Addendum 1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

B25001271 Immunization Physician Consultant

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Out of State Travel
1
EACH
621111, 561110, 561320, 923120 

Code Table
Commodity Code Description
621111 Physicians' (except mental health) offices (e.g., centers, clinics)
561110 Managing offices of physicians and surgeons
561320 Contract staffing services
923120 Immunization program administration
General
Quantity
1
Unit of Measure
EACH
Title
Out of State Travel
Description
The Bidder shall submit its bid for one (1) out of state trip as per the price quotation form.
Attachments

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2
Intra-State Travel
4
EACH
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
4
Unit of Measure
EACH
Title
Intra-State Travel
Description
The Bidder shall submit its bid for each intra-state overnight trip as per the price quotation form. Please take note of the quantity. The unit is each so please enter the total cost for one (1) trip and it should auto populate the total for a quantity of four (4.)
Attachments

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3
Immunization Physician Consultant Salary
1
YEAR
621111, 561110, 561320, 561320, 561320, 561320, 621111, 621111, 923120 

Code Table
Commodity Code Description
621111 Physicians' (except mental health) offices (e.g., centers, clinics)
561110 Managing offices of professionals (e.g., dentists, physicians, surgeons)
561320 Personnel (e.g., industrial, office, health care, legal, construction) suppliers
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
621111 Immunologists' offices (e.g., centers, clinics)
621111 MDs' (medical doctors, except mental health) offices (e.g., centers, clinics)
923120 Immunization program administration
General
Quantity
1
Unit of Measure
YEAR
Title
Immunization Physician Consultant Salary
Description
The Bidder shall submit its bid for one (1) immunization physician consultant as per the price quotation form. The price shall be inclusive of all applicable taxes and fees. It is assumed the immunization physician consultant will work no more than 26 hours per week (1,352 hours per year.) The bidder shall submit the annual salary in HIePRO.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

B25001271 Immunization Physician Consultant

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.