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Q25001223 Contractual Services for Installation of AV Equipment for DLIR

General Information
Solicitation Number
Q25001223version:    03
Status
Closed
Department
Labor & Industrial Relations
Division
Administrative Services Office
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
12/16/2024
Amendment Date & Time
12/19/2024 02:00 PM
Amendment Reason
Clarification to DLIR Conference Room
Offer Due Date & Time
12/20/2024 12:00 PM
Description
The State Procurement Office (SPO) is requesting quotes for the State of Hawaii (SOH) Department of Labor & Industrial Relations (DLIR) Electronic Data Processing Systems Office (EDPSO) Web Conference Rooms (rm 310-313-314). The purpose of this engagement is to purchase, install, test, train, and document a multimedia solution which includes an audio and visual projection system(s) for the DLIR Conference Rooms.
Contact Person
Takahama-Stark, Marla
Email
marla.a.takahama-stark@hawaii.gov
Phone
808-586-7563
General Comments
Only questions submitted via HiePRO will be answered.
Procurement Officer
Lynn Araki-Regan
Attachments
DLIR Conference Rm Electrical.pdf
DLIR Conference Rm v20241216 Final-DLIR Conference Rrm v20241216 Final.pdf
Questions and Clarifications v20241219-Questions and Clarifications for AV Equipment v20241219.pdf
DLIR Conference Rm Clarification v20241219-DLIR Conf Rm Clarification v20241219.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takahama-Stark, Marla.

Q25001223 Contractual Services for Installation of AV Equipment for DLIR

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Contractual Services for Installation of AV Equipment for DLIR
1
LOT
541512, 238210, 541330 

Code Table
Commodity Code Description
541512 Audio visual and IT (information technology) systems integration design services
238210 Audio visual equipment installation
541330 Audio visual system engineering design services
General
Quantity
1
Unit of Measure
LOT
Title
Contractual Services for Installation of AV Equipment for DLIR
Description
Contractual services for the installation of AV equipment in the DLIR Conference Room
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takahama-Stark, Marla.

Q25001223 Contractual Services for Installation of AV Equipment for DLIR

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.