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P25001213 Solar For All Communications Contractor

General Information
Solicitation Number
P25001213version:    01
Status
Closed
Department
Business, Economic Development, & Tourism
Division
Hawaii State Energy Office
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
12/16/2024
Amendment Date & Time
02/07/2025 02:00 PM
Amendment Reason
Addendum 1 addresses recent news regarding the freezing of federal funds impacting HGIA's Solar for All program
Offer Due Date & Time
02/21/2025 04:30 PM
Description
The Communications Contractor will partner with HGIA to develop and implement a communications strategy, involving creation of marketing materials, social media, television, and other methods of outreach.
Contact Person
Hamada, Allison
Email
allison.j.hamada@hawaii.gov
Phone
-8085872760
General Comments
All interested vendors should register via HIePRO to receive any updates to this solicitation or significant dates, answers to any submitted questions, and any other related updates. Please do not wait until the last day to submit proposals--the HIePRO portal will close at the time stated and late submissions will not be accepted.
Procurement Officer
Gwen Yamamoto Lau
Attachments
HGIA Communications Contractor.pdf
HGIA Communications Contractor Addendum1.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Hamada, Allison.

P25001213 Solar For All Communications Contractor

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Solar for All Communications Contractor
1
YEAR
541613, 541910, 541820, 541910, 541820, 541910, 541820, 541430, 541613 

Code Table
Commodity Code Description
541613 Marketing management consulting services
541910 Marketing analysis services
541820 Public relations agencies
541910 Marketing research services
541820 Public relations consulting services
541910 Opinion research services
541820 Public relations services
541430 Communication design services, visual
541613 Marketing consulting services
General
Quantity
1
Unit of Measure
YEAR
Title
Solar for All Communications Contractor
Description
The Communications Contractor will partner with HGIA to develop and implement a communications strategy to target low-income, multi-family, and community ratepayers and communicate to them the financial benefits of installing solar PV and storage.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Hamada, Allison.

P25001213 Solar For All Communications Contractor

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TIPS & ADVICE: All interested vendors should register EARLY in HIePRO to receive any solicitation updates or notifications. Do not wait until the last day to submit proposals--the portal will close at the stated time/date and late submissions will NOT be accepted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.