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P25001110 West Hawaii Shelter Services

General Information
Solicitation Number
P25001110version:    01
Status
Awarded
Department
Human Services
Division
Social Services Division
Islands (where the work/delivery is to be performed)
Hawaii
Category
Health and Human Services
Release Date
12/02/2024
Amendment Date & Time
12/19/2024 02:00 PM
Amendment Reason
Reason for Addendum: Refer to the attached Addendum 1_Request for Proposals RFP SSD_24_POS_9936 West Hawaii Shelter Services.
Offer Due Date & Time
01/09/2025 04:30 PM
Description
The Department of Human Services (DHS) requires the PROVIDER to provide shelter, assessment, counseling, and support services for a child or youth 12 to 17 years old who have been referred by, and are in the custody of DHS, and are in need of a temporary home. The shelter shall be provided in a facility or home that is licensed as a Child Caring Institution. This contract is designed to support the effort to keep the child or youth in their own community and school, lessen the trauma of removal, and ensure return home or an appropriate alternative placement as soon as possible.
Contact Person
Selman, Joshua
Email
jselman@dhs.hawaii.gov
Phone
-8085865245
General Comments
Procurement Officer
Selman, Joshua
Attachments
Request for Proposals RFP SSD_24_POS_9936 West Hawaii Shelter Services.pdf
Work Plan EDITABLE VERSION SSD_24_POS_9936.doc
Performance Forms A B C EDITABLE VERSION SSD_24_POS_9936.docx
Addendum 1_Request for Proposals RFP SSD_24_POS_9936 West Hawaii Shelter Services.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Selman, Joshua.

P25001110 West Hawaii Shelter Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
West Hawaii Shelter Services
1
YEAR
624110 

Code Table
Commodity Code Description
624110 Child welfare services
General
Quantity
1
Unit of Measure
YEAR
Title
West Hawaii Shelter Services
Description
The Quantity is based on the amount of the initial term (1 year and 4 months):
1. 03/01/2025 to 06/30/2025 - $312,500.00
2. 07/01/2024 to 06/30/2026 - $750,000.00
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Selman, Joshua.

P25001110 West Hawaii Shelter Services

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.