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B25001007 Fetal Death Reporting Coordinator

General Information
Solicitation Number
B25001007version:    01
Status
Awarded
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
11/20/2024
Amendment Date & Time
11/26/2024 02:00 PM
Amendment Reason
Extending Solicitation date from 12/2/ 24 to 12/16/24
Offer Due Date & Time
12/16/2024 02:00 PM
Description
The Department of Health (DOH) is offering a solicitation to partner with an organization to enhance fetal death reporting and data through a facilitated stakeholder engagement process. The organization will work closely with obstetrician/gynecologists, midwives, hospital administrators, and the DOH to review and update current reporting practices, workflows, and infrastructure and coordinate a fetal death certificate training for healthcare providers responsible for filling out death certificates in birthing hospital of Hawaii.
Contact Person
Berberich, Samantha
Email
samantha.berberich@doh.hawaii.gov
Phone
808-733-9073
General Comments
Procurement Officer
Samantha Berberich
Attachments
Fetal Mortality Review Coordinator.docx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Berberich, Samantha.

B25001007 Fetal Death Reporting Coordinator

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Fetal death reporting coordinator
1
JOB
524113, 923120, 813910, 621111, 621111, 621399, 622310 

Code Table
Commodity Code Description
524113 Accidental death and dismemberment insurance carriers, direct
923120 Maternity and child health program administration
813910 Hospital associations
621111 Obstetricians' offices (e.g., centers, clinics)
621111 Gynecologists' offices (e.g., centers, clinics)
621399 Midwives' offices (e.g., clinics)
622310 Maternity hospitals
General
Quantity
1
Unit of Measure
JOB
Title
Fetal death reporting coordinator
Description
The Department of Health (DOH) is offering a solicitation to partner with an organization to enhance fetal death reporting and data through a facilitated stakeholder engagement process. The organization will work closely with obstetrician/gynecologists, midwives, hospital administrators, and the DOH to review and update current reporting practices, workflows, and infrastructure and coordinate a fetal death certificate training for healthcare providers responsible for filling out death certificates in birthing hospital of Hawaii.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Berberich, Samantha.

B25001007 Fetal Death Reporting Coordinator

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.