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Q25000998 Site-Specific Utility Allowance Study and Updates

General Information
Solicitation Number
Q25000998version:    01
Status
Awarded
Department
DHS- Hawaii Public Housing Authority
Division
DHS- Hawaii Public Housing Authority
Islands (where the work/delivery is to be performed)
Molokai, Hawaii, Maui, Kauai, Oahu
Category
Goods and Services
Release Date
11/13/2024
Amendment Date & Time
11/15/2024 02:00 PM
Amendment Reason
This Addendum is issued to replace the original attachment titled "RFQ PMB-29-2024 Site Specific Allowance Study Updates" in its entirety with the revised attachment titled "RFQ PMB-29-2024 Site Specific Allowance Study and Updates_Revised." The update reflects the corrected quote submission deadline of November 27, 2024.
Offer Due Date & Time
11/27/2024 02:00 PM
Description
Site-specific utility allowance study and updates for various Federal Low-Income Public Housing properties statewide. Properties are located on the Islands of Oahu, Hawaii, Kauai, Maui and Molokai. See attached Request for Quote RFQ-PMB-29-2024.
Contact Person
Go, Eleonor
Email
eleonor.b.go@hawaii.gov
Phone
808-832-6086
General Comments
Contract start date of January 6, 2025 is the anticipated start date; actual contract start date will be upon the HPHA's issuance of a notice to proceed.
Procurement Officer
Rick T. Sogawa
Attachments
1 Utility Allowance Guidebook.pdf
2 List of Properties and Types of Utility.pdf
3 Wage Certificate.pdf
4 Sample Contract for Goods and Services.PDF
5 Sample Contract S1 Scope of Services.pdf
6 Sample Contract S2 Comp and Payment.pdf
7 Sample Contract S3_Time of Performance.pdf
8 Sample Contract S4 Cert of Exemption from Civil Service.pdf
9 Sample Contract S5_Special Conditions.pdf
10 103D General Conditions.pdf
RFQ PMB 29 2024 Site Specific Utility Allowance Study and Updates_Revised.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Go, Eleonor.

Q25000998 Site-Specific Utility Allowance Study and Updates

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Initial Site-Specific Utility Allowance Study (2025)
1
JOB
541618, 541618 

Code Table
Commodity Code Description
541618 Telecommunications management consulting services
541618 Utilities management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Initial Site-Specific Utility Allowance Study (2025)
Description
Initial site-specific utility allowance study in accordance with the RFQ, to be conducted in 2025. See attached RFQ PMB-29-2024.
Attachments

Print

2
Option Year 1: First Annual Update of the Study (2026)
1
JOB
541618, 541618 

Code Table
Commodity Code Description
541618 Telecommunications management consulting services
541618 Utilities management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Option Year 1: First Annual Update of the Study (2026)
Description
First annual update of the site-specific utility allowance study in accordance with the RFQ, to be conducted in 2026. See attached RFQ PMB-29-2024.
Attachments

Print

3
Option Year 2: Second Annual Update of the Study (2027)
1
JOB
541618, 541618 

Code Table
Commodity Code Description
541618 Telecommunications management consulting services
541618 Utilities management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Option Year 2: Second Annual Update of the Study (2027)
Description
Second annual update of the site-specific utility allowance study in accordance with the RFQ, to be conducted in 2027. See attached RFQ PMB-29-2024.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Go, Eleonor.

Q25000998 Site-Specific Utility Allowance Study and Updates

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.