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P25000983 Guaranteed Maintenance Air Conditioning and Ventilation Equipmen

General Information
Solicitation Number
P25000983version:    03
Status
Awarded
Department
Accounting and General Services
Division
Central Services
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
11/12/2024
Amendment Date & Time
12/12/2024 02:00 PM
Amendment Reason
To update specifications language for section 2.3.12 and correct Offer Form B to clarify the building listing.
Offer Due Date & Time
12/16/2024 12:00 PM
Description
The Department of Accounting and General Services (DAGS) is requesting proposals for the maintenance and repair of Air Conditioning and Ventilation systems across the State of Hawaii on the island of Oahu.
Contact Person
Matsuura, Charmaine
Email
charmaine.n.matsuura@hawaii.gov
Phone
808-831-7948
General Comments
Procurement Officer
Keith Regan
Attachments
Group III RFP Total Solicitation Package.pdf
Group III AC Maint RFP CSDR25001O Amendment No 1 Nov 19 2024.pdf
Amendment No 1 Revised Form B Page 10.pdf
Amendment No 2 RFP CSDR 25 001 11 27 2024.pdf
RFP CSDR 25 001 O Group III Amendment No 3 12.11.2024.pdf
Amendment No 2 RFP CSDR 25 001 12 12 2024.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

P25000983 Guaranteed Maintenance Air Conditioning and Ventilation Equipmen

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Guaranteed Maintenance Air Conditioning and Ventilation Equipmen
1
JOB
238220, 561790, 238220 

Code Table
Commodity Code Description
238220 Heating and ventilation system component (e.g., air registers, diffusers, filters, grilles, sound attenuators) installation
561790 Ventilation duct cleaning services
238220 Heating, ventilation and air-conditioning (HVAC) contractors
General
Quantity
1
Unit of Measure
JOB
Title
Guaranteed Maintenance Air Conditioning and Ventilation Equipmen
Description
The Department of Accounting and General Services (DAGS) is requesting proposals for the
maintenance and repair of Air Conditioning and Ventilation systems across the State of Hawaii
on the island of Oahu.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

P25000983 Guaranteed Maintenance Air Conditioning and Ventilation Equipmen

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.