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B25000942 COCONUT & OTHER PALM TREE TRIMMING - VARIOUS STATE FACILITIES

General Information
Solicitation Number
B25000942
Status
Awarded
Department
Accounting and General Services
Division
Central Services
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
11/06/2024
Offer Due Date & Time
12/06/2024 12:00 PM
Description
Provide all labor, equipment, tools, materials, and transportation to perform all operations in connection with furnishing Coconut and other Palm Tree Trimming services at various State facilities on Oahu for the Department of Accounting and General Services, Central Services Division (DAGS/CSD). January 1, 2025, to December 31, 2025, with option for 4 extensions.
Contact Person
Matsuura, Charmaine
Email
charmaine.n.matsuura@hawaii.gov
Phone
808-831-7948
General Comments
It is strongly advised for the Bidder or its representative(s) to visit the site for an accurate assessment. If you have any questions, please submit them in HIePRO by November 20, 2024, at 12:00 p.m.

Bidders shall possess a valid C-27 and/or C-27B License.
For bids to be considered, all completed documents and certificates must be submitted as an attachment with bid.

The award shall be made to the lowest responsive and responsible bidder subject to the availability of funds. The State of Hawaii reserves the right to cancel this IFB and/or reject all offers in whole or in part when it is determined to be in the best interest of the State of Hawaii.

For bids over $2,500 or more, Bidders must be registered at Hawaii Compliance Express and be compliant at the time of award. Current Hawaii State General Excise Tax and any other surcharges must be included in your bid price.

Bids must be received via HIePRO no later than 12:00 p.m., December 6, 2024.
Procurement Officer
James Kurata
Attachments
Attachment I Position Classification.pdf
Attachment II ANSI A300 1995 Standard Practices.pdf
Attachment III Safety Requirements.pdf
Attachment IV White tern arborists fact sheet.pdf
EXHIBIT 1 COCONUT PALM DRAWINGS.pdf
EXHIBIT 2 DATE PALM DRAWINGS.pdf
EXHIBIT 3 LOULU PALM DRAWINGS.pdf
EXHIBIT 4 ROYAL MANILA PALM DRAWING.pdf
Offer Form A CSD.doc
Offer Form B.xlsx
Offeror Checklist.doc
Service Sites.doc
Special Provisions.doc
Specification.doc
W9 Request for Taxpayer.pdf
Wage Certificate.doc
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

B25000942 COCONUT & OTHER PALM TREE TRIMMING - VARIOUS STATE FACILITIES

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
COCONUT & OTHER PALM TREE TRIMMING-VARIOUS STATE FACILITIES-OAHU
1
JOB
561730 

Code Table
Commodity Code Description
561730 Tree pruning services
General
Quantity
1
Unit of Measure
JOB
Title
COCONUT & OTHER PALM TREE TRIMMING-VARIOUS STATE FACILITIES-OAHU
Description
Provide all labor, equipment, tools, materials, and transportation to perform all operations in connection with furnishing Coconut and other Palm Tree Trimming services at various State facilities on Oahu for the Department of Accounting and General Services, Central Services Division (DAGS/CSD). January 1, 2025, to December 31, 2025, with option for 4 extensions.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

B25000942 COCONUT & OTHER PALM TREE TRIMMING - VARIOUS STATE FACILITIES

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.