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B25000755 Merchant ID (MID)/Merchant Number for the State Labs Division

General Information
Solicitation Number
B25000755
Status
Closed
Department
Health
Division
State Laboratories Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
11/14/2024
Offer Due Date & Time
11/25/2024 02:00 PM
Description
To provide a Merchant ID (MID)/Merchant Number and a payment gateway for the processing of credit and debit card payments and related ancillary services, for the Department of Health, State Laboratories Division (SLD) located at 2725 Waimano Home Road, Pearl City, Hawaii 96782. Please see attachment for details.
Contact Person
Schanzenbach, Stephen
Email
stephen.schanzenbach@doh.hawaii.gov
Phone
808-453-6651
General Comments
Please See Attachment
Procurement Officer
Darren Ebesutani
Attachments
Merchant ID IFB SLD MMB 25 001 final111424.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

B25000755 Merchant ID (MID)/Merchant Number for the State Labs Division

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Total One Time Set Up Fee
1
JOB
522320, 522320, 522320, 522320 

Code Table
Commodity Code Description
522320 Credit card processing services
522320 Electronic financial payment services
522320 Financial transactions processing (except central bank)
522320 Processing financial transactions
General
Quantity
1
Unit of Measure
JOB
Title
Total One Time Set Up Fee
Description
Amounted entered must match the amount entered on the offer form for Total One Time Set Up Fees.
Attachments

Print

2
Total Annual Fees
1
YEAR
522320, 522320, 522320, 522320 

Code Table
Commodity Code Description
522320 Credit card processing services
522320 Electronic financial payment services
522320 Financial transactions processing (except central bank)
522320 Processing financial transactions
General
Quantity
1
Unit of Measure
YEAR
Title
Total Annual Fees
Description
Amounted entered must match the amount entered on the offer form for Total Annual Fees.
Attachments

Print

3
Total Episodic Fees
1
YEAR
522320, 522320, 522320, 522320 

Code Table
Commodity Code Description
522320 Credit card processing services
522320 Electronic financial payment services
522320 Financial transactions processing (except central bank)
522320 Processing financial transactions
General
Quantity
1
Unit of Measure
YEAR
Title
Total Episodic Fees
Description
Amounted entered must match the amount entered on the offer form for Total Episodic Fees.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

B25000755 Merchant ID (MID)/Merchant Number for the State Labs Division

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.