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Q25000683 WATER MANAGEMENT PLAN AND MAINTENANCE

General Information
Solicitation Number
Q25000683
Status
Cancelled
Canceled Reason
Missing form that is required for submission. Will resolicit.
Department
Health
Division
Hawaii State Hospital
Canceled Date
10/31/2024 07:29 AM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
10/04/2024
Offer Due Date & Time
10/11/2024 02:00 PM
Description
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in seeking a contract for the creation and implementation of the Water Management Plan and the Chemical Treatment of Cooling tower(s) and boiler(s) on the grounds of Hawaii State Hospital. See attachment for specifications. Any questions can be discussed with Troy Adams, HSH Plant Facilities Manager, (808)306-0431 or via email, troy.adams@doh.hawaii.gov
Contact Person
Adams, Troy
Email
troy.adams@doh.hawaii.gov
Phone
808-236-8296
General Comments
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in seeking a contract for the creation and implementation of the Water Management Plan and the Chemical Treatment of Cooling tower(s) and boiler(s) on the grounds of Hawaii State Hospital. See attachment for specifications. Any questions can be discussed with Troy Adams, HSH Plant Facilities Manager, (808)306-0431 or via email, troy.adams@doh.hawaii.gov. Vendors must attend mandatory pre-offer conference on October 8, 2024, at 9:00am HST. A walk through of the area will be conducted to evaluate scope of work. Only vendors who attend mandatory pre-offer conference, upload completed offer form, and supporting documents are eligible for award.
Procurement Officer
Troy Adams
Attachments
004 Water Management Services FY25.docx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q25000683 WATER MANAGEMENT PLAN AND MAINTENANCE

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Water Management Plan
1
JOB
221310, 334513, 221310 

Code Table
Commodity Code Description
221310 Water treatment and distribution
334513 Water quality monitoring and control systems manufacturing
221310 Water distribution (except irrigation)
General
Quantity
1
Unit of Measure
JOB
Title
Water Management Plan
Description
To include online tools, licensing, and training of staff for the use of online tools for the water management plan. To include the quarterly and annual testing that will be in the Water Management Plan.
Attachments

Print

2
Chemical Treatment of Cooling Tower(s) and Boiler(s)
12
MONTH
238220, 423720, 423720, 333414, 238220, 333415, 332410 

Code Table
Commodity Code Description
238220 Cooling tower installation
423720 Heating boilers, steam and hot water, merchant wholesalers
423720 Boilers (e.g., heating, hot water, power, steam) merchant wholesalers
333414 Boilers, heating, manufacturing
238220 Boiler, heating, installation
333415 Cooling towers manufacturing
332410 Boilers, power, manufacturing
General
Quantity
12
Unit of Measure
MONTH
Title
Chemical Treatment of Cooling Tower(s) and Boiler(s)
Description
Monthly service of chemical treatment of all Cooling Tower(s) and Boiler(s) to meet the preventative maintenance and inspection service standards of Cooling Tower and Boiler Systems as required by Boiler and Elevator Safety Law, Chapter 397, HRS and The Joint Commission. Testing of water samples for Legionella and Total Coliform/E Coli.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q25000683 WATER MANAGEMENT PLAN AND MAINTENANCE

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.