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P25000647 Statewide Online Database(s) Contract

General Information
Solicitation Number
P25000647version:    01
Status
Awarded
Department
Hawaii State Public Library System
Division
Hawaii State Public Library System
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
10/01/2024
Amendment Date
10/18/2024
Amendment Reason
To change proposal due date from November 1, 2024 to November 15, 2024; add a new paragraph to Section 3.9 Proposal Submittal; delete Section 3.9.2 Additional Copies; change the numbering of 3.9.3 Ownership/Permission to Use Materials to 3.9.2; and answer questions asked about this solicitation. See attached HSPLS RFP_25_01_Addendum No. 1 for details.
Offer Due Date & Time
11/15/2024 02:00 PM
Description
The Hawaii State Public Library System (HSPLS) on behalf of the Hawaii Library Consortium (HLC) is requesting proposals for a statewide online database package for use by School (K-12); public, academic (two-year, four-year, graduate-level colleges and universities) and special libraries (business and medical). All database services provided to HSPLS, shall be in accordance with this RFP.
Contact Person
Mejes, Sonia
Email
sonia.mejes@librarieshawaii.org
Phone
808-586-3697
General Comments
Procurement Officer
Mallory Fujitani
Attachments
Statewide Online Database RFP.pdf
HSPLS RFP_25_01_Addendum No. 1.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mejes, Sonia.

P25000647 Statewide Online Database(s) Contract

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Statewide Online Database(s) Contract
1
JOB
513120, 513120, 513130, 512290, 513120, 424990, 513110, 513130, 513130, 513130, 424920, 513120, 513120, 513120, 513120, 513120, 424920, 513120 

Code Table
Commodity Code Description
513120 Financial magazine and periodical publishers (except exclusive Internet publishing)
513120 Technical magazine and periodical publishers, exclusively on Internet
513130 Encyclopedia publishers, exclusively on Internet
512290 Recording books on tape or disc (except publishers)
513120 Internet periodical publishers
424990 Matches and match books merchant wholesalers
513110 Newspaper publishers (except exclusive Internet publishing)
513130 Internet book publishers
513130 School textbook publishers (except exclusive Internet publishing)
513130 School textbook publishers, exclusively on Internet
424920 Books merchant wholesalers
513120 Scholarly journal publishers, exclusively on Internet
513120 Scholastic magazine and periodical publishers (except exclusive Internet publishing)
513120 Periodical publishers (except exclusive Internet publishing)
513120 Scholastic magazine and periodical publishers, exclusively on Internet
513120 Periodical publishers, exclusively on Internet
424920 Textbooks merchant wholesalers
513120 Professional magazine and periodical publishers, exclusively on Internet
General
Quantity
1
Unit of Measure
JOB
Title
Statewide Online Database(s) Contract
Description
The Hawaii State Public Library System (HSPLS) on behalf of the Hawaii Library Consortium (HLC) is requesting proposals for a statewide online database package for use by School (K-12); public, academic (two-year, four-year, graduate-level colleges and universities) and special libraries (business and medical). All database services provided to HSPLS, shall be in accordance with this RFP.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mejes, Sonia.

P25000647 Statewide Online Database(s) Contract

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.