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P25000632 EFS - Implementation Readiness Assessment

General Information
Solicitation Number
P25000632
Status
Awarded
Department
Enterprise Technology Services
Division
Administrator
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
10/01/2024
Offer Due Date & Time
10/15/2024 02:00 PM
Description
The State of Hawaii is conducting a readiness assessment to maximize project outcomes for the upcoming Enterprise Financial System (EFS) implementation. This is a repost of a previously canceled solicitation (#25000069).

The following changes have been made to this RFP for the EFS Implementation Readiness Assessment:

Section 1.2 - Schedule and Significant Dates
Update: All dates have been revised, with the proposal now due on October 15 at 2:00 PM HST.

Section 1.13 - Conflict of Interest Exclusion
Update: The Conflict of Interest exclusion has been updated to focus on vendors who may be potential Offerors for the upcoming EFS Software & System Integrator RFP.

Section 2.2, Subsection E - Scope of Work
Change: Market Research & Advisory Support has been removed from the Scope of Work.

Section 3.1, Subsection 9 - Pricing
Change: The maximum allowable price has been changed to $1,100,000 from $1,250,000.
Contact Person
Dalin, Greg
Email
greg.b.dalin@hawaii.gov
Phone
808-586-1865
General Comments
Procurement Officer
Greg Dalin
Attachments
Exhibit A CONTRACT EXAMPLE COMPETITIVE SEALED BIDDING.pdf
Attachment 1 Proposal Form OF1.docx
Attachment 2 Proposal Form OF2.docx
Attachment 3 Proposed Exceptions.docx
Attachment 4 Confidential Information.docx
Exhibit B QandA P25000069.docx
EFS.RA.2024 v2.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dalin, Greg.

P25000632 EFS - Implementation Readiness Assessment

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Implementation Readiness Assessment
1
JOB
541512, 541611, 541512, 541611, 541611 

Code Table
Commodity Code Description
541512 Systems integration design consulting services, computer
541611 Strategic planning consulting services
541512 Computer systems integration analysis and design services
541611 Business management consulting services
541611 Financial management consulting (except investment advice) services
General
Quantity
1
Unit of Measure
JOB
Title
Implementation Readiness Assessment
Description
Base year Services for the EFS IRA
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dalin, Greg.

P25000632 EFS - Implementation Readiness Assessment

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.