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P25000620 ONLINE BAIL PAYMENT SYSTEM FOR DEFENDANTS IN THE CUSTODY OF DCR

General Information
Solicitation Number
P25000620
Status
Cancelled
Canceled Reason
Sole vendor was deemed non-responsive. The sole offeror did not meet the four (4) criteria in their proposal: 1. Past record of performance for a minimum of seven (7) year’s prior experience in providing online payment services with respect to effectiveness and quality of work. 2. Past record of performance for a minimum of five (5) companies, courts or government entities for which the Offeror has provided services similar to those being requested in the RFP with respect to effectiveness and quality of work. 3. Qualifications and experience of staff. 4. Financial capacity, working capital, and other financial technical and management resources to perform the services.
Department
Judiciary
Division
First Circuit
Canceled Date
11/20/2024 07:47 AM
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
09/27/2024
Offer Due Date & Time
10/28/2024 12:00 PM
Description
The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified entities to establish an online system that will enable the public to post cash bail for defendants in the custody of the Department of Corrections and Rehabilitation (DCR), State of Hawaii, seven (7) days a week.

Offeror shall complete and submit all documents of SECTION 7 - OFFER FORM through HIePRO.

Services is contingent upon availability of year-end funds.

REFER TO RFP J25166 SPECIFICATIONS FOR DETAILS
Contact Person
Cruz, Tritia L
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
Proposals must be received by October 28, 2024, 12:00 P.M.HST through the Hawaii Electronic Procurement System (HlePRO). Proposals received after the deadline and/or through any sources other than HlePRO will be rejected.

Proposals shall be submitted and received electronically through HlePRO by the date and time listed in Schedule and Significant Dates. This electronically submitted offer shall be considered the original. Any offers received outside of the HlePRO, including faxed or e-mailed bids, shall not be accepted, or considered for award.

Offeror shall complete and submit all documents of SECTION 7 - OFFER FORM through HIePRO.

Services is contingent upon availability of year-end funds.

Contract start date will be contingent upon Notice to Proceed.

REFER TO RFP J25166 SPECIFICATIONS FOR DETAILS
Procurement Officer
Brian Lee
Attachments
RFP J25166 SPECIFICATIONS.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION AND HARASSMENT FREE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace.pdf
PROCEDURAL REQUIREMENTS-Procedural Requirements ADA.pdf
STANDARDS OF CONDUCT DECLARATION-103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia L.

P25000620 ONLINE BAIL PAYMENT SYSTEM FOR DEFENDANTS IN THE CUSTODY OF DCR

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
ONLINE BAIL PAYMENT SYSTEM FOR DEFENDANTS IN THE CUSTODY OF DCR
1
JOB
541511, 541511, 541511, 541511, 541511, 541511, 517111, 518210, 541511, 611420, 541511, 611420, 541511, 541511 

Code Table
Commodity Code Description
541511 Computer programming services, custom
541511 Computer software analysis and design services, custom
541511 Computer software programming services, custom
541511 Computer software support services, custom
541511 Programming services, custom computer
541511 Search engine optimization (SEO) services, custom (except hosting and infrastructure support services)
517111 Internet service providers, using own operated wired telecommunications infrastructure (e.g., cable, DSL)
518210 Computing platform infrastructure provision
541511 Software analysis and design services, custom computer
611420 Computer programming, software, and systems training, online learning marketplace services (through a website or mobile application)
541511 Software programming services, custom computer
611420 Computer programming, software, and systems training, online (through a website or mobile application)
541511 Applications software programming services, custom computer
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
ONLINE BAIL PAYMENT SYSTEM FOR DEFENDANTS IN THE CUSTODY OF DCR
Description
The Hawaii State Judiciary (Judiciary) is seeking solicitations to a Request for Proposal (RFP), from qualified entities to establish an online system that will enable the public to post cash bail for defendants in the custody of the Department of Corrections and Rehabilitation (DCR), State of Hawaii, seven (7) days a week.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia L.

P25000620 ONLINE BAIL PAYMENT SYSTEM FOR DEFENDANTS IN THE CUSTODY OF DCR

Instructions
  • PROPOSAL SUBMITTALS: REFER TO SECTION SIX EVALUATION CRITERIA AND CONTRACTOR SELECTION. Proposals shall be submitted and received electronically through HlePRO by the date and time listed in Schedule and Significant Dates. This electronically submitted offer shall be considered the original. Any offers received outside of the HlePRO, including faxed or e-mailed bids, shall not be accepted, or considered for award.
  • OFFER FORM IS REQUIRED: Contractor shall submit all pages of SECTION SEVEN - OFFER FORM through HIePRO to be considered for solicitation
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.