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P25000461 Community Outreach & Communications Consultant for the PUC

General Information
Solicitation Number
P25000461version:    09
Status
Awarded
Department
Commerce & Consumer Affairs
Division
Public Utilities Commission
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
09/06/2024
Amendment Date & Time
11/21/2024 04:30 PM
Offer Due Date & Time
11/27/2024 02:00 PM
Description
The Commission is seeking support in its efforts on community outreach and engagement for this energy Equity Docket proceeding as well as support to develop a public engagement plan for the PUC as an agency.
Contact Person
Hew, Gerald
Email
gerald.j.hew@hawaii.gov
Phone
808-586-3753
General Comments
Prior to contract start date, the Contractor shall provide a certificate of insurance.
Procurement Officer
Jodi Endo Chai
Attachments
RFP PUC 25 01 CommunityOutreach CommConsultant FINAL 2024.09.06.pdf
RFP PUC 25 01 Attachment 1 OF1-Attachment 1 OFFER FORM OF1.pdf
RFP PUC 25 01 Attachment 2 OF2-Attachment 2 OFFER FORM OF2.pdf
PreProposal RFP Presentation PUC Outreach.pdf
RFP PUC 25 01 Outreach Consultant Amend1 FINAL 2024.09.27.pdf
RFP PUC 25 01 Outreach Consultant Amend2 FINAL 2024.10.02.pdf
RFP PUC 25 01 Outreach Consultant Amend3 FINAL 2024.10.04.pdf
PUC Responses P25000461 PreProposal Conference 2024.09.19.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Hew, Gerald.

P25000461 Community Outreach & Communications Consultant for the PUC

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Community Outreach and Engagement for Energy Equity Docket
1
YEAR
541613, 541613 

Code Table
Commodity Code Description
541613 Marketing management consulting services
541613 Marketing consulting services
General
Quantity
1
Unit of Measure
YEAR
Title
Community Outreach and Engagement for Energy Equity Docket
Description
The Commission is seeking support in its efforts on community outreach and engagement for this energy Equity Docket proceeding as well as support to develop a public engagement plan for the PUC as an agency. Major objectives include an interest to raise awareness of the PUC and its general functions in the state’s energy space, as well as to begin cultivating relationships in affected communities to support sustainable participation both within the Equity Docket and beyond.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Hew, Gerald.

P25000461 Community Outreach & Communications Consultant for the PUC

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.