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B25000450 Temporary Staffing Services

General Information
Solicitation Number
B25000450version:    02
Status
Awarded
Department
Health
Division
Disease Outbreak Control Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
09/05/2024
Amendment Date
09/13/2024
Amendment Reason
Clarification of estimated prices.
Offer Due Date & Time
09/16/2024 02:00 PM
Description
With the current staffing shortage we are experiencing, staff have been covering for multiple positions, on top of performing their regular duties. The overall service goal of this IFB and subsequent contract is to improve the wellbeing of our current administrative staff by bringing in additional resources to support the operations of the STATE.
Contact Person
Wright, Amber
Email
amber.wright@doh.hawaii.gov
Phone
808-466-3686
General Comments
Procurement Officer
Amber L. Wright
Attachments
Attachment 1 General Conditions.pdf
Attachment 2 Special Conditions.pdf
Attachment 3 Offer Form.pdf
Attachment 4 Price Quotation Form.pdf
Exhibit A Position Descriptions.pdf
Exhibit B State Holidays 2024 2025.pdf
Exhibit C Sample Price Quotation Form.pdf
IFB No. DOCD-2024-501_Final.pdf
Temp Staffing Addendum 1.pdf
Temp Staffing Addendum 2.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

B25000450 Temporary Staffing Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Billing and Financial Records Assistant
1
YEAR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1
Unit of Measure
YEAR
Title
Billing and Financial Records Assistant
Description
Bidder shall submit the total position price in HIePRO. Bidders are also responsible for completing in its entirety and submitting the Price Quotation Form attached to this solicitation.

Bidders SHALL NOT submit the total for all positions on one line item.
Attachments

Print

2
Grant and Accounting Specialist I
1
YEAR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1
Unit of Measure
YEAR
Title
Grant and Accounting Specialist I
Description
Bidder shall submit the total position price in HIePRO. Bidders are also responsible for completing in its entirety and submitting the Price Quotation Form attached to this solicitation.

Bidders SHALL NOT submit the total for all positions on one line item.
Attachments

Print

3
Grant and Accounting Specialist II
1
YEAR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1
Unit of Measure
YEAR
Title
Grant and Accounting Specialist II
Description
Bidder shall submit the total position price in HIePRO. Bidders are also responsible for completing in its entirety and submitting the Price Quotation Form attached to this solicitation.

Bidders SHALL NOT submit the total for all positions on one line item.
Attachments

Print

4
Purchasing and Contract Management Specialist
1
YEAR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1
Unit of Measure
YEAR
Title
Purchasing and Contract Management Specialist
Description
Bidder shall submit the total position price in HIePRO. Bidders are also responsible for completing in its entirety and submitting the Price Quotation Form attached to this solicitation.

Bidders SHALL NOT submit the total for all positions on one line item.
Attachments

Print

5
Staffing Assistant
1
YEAR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1
Unit of Measure
YEAR
Title
Staffing Assistant
Description
Bidder shall submit the total position price in HIePRO. Bidders are also responsible for completing in its entirety and submitting the Price Quotation Form attached to this solicitation.

Bidders SHALL NOT submit the total for all positions on one line item.
Attachments

Print

6
Administrative Support Specialist
1
YEAR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1
Unit of Measure
YEAR
Title
Administrative Support Specialist
Description
Bidder shall submit the total position price in HIePRO. Bidders are also responsible for completing in its entirety and submitting the Price Quotation Form attached to this solicitation.

Bidders SHALL NOT submit the total for all positions on one line item.
Attachments

Print

7
Vaccine Records Administrative Specialist
1
YEAR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
1
Unit of Measure
YEAR
Title
Vaccine Records Administrative Specialist
Description
Bidder shall submit the total position price in HIePRO. Bidders are also responsible for completing in its entirety and submitting the Price Quotation Form attached to this solicitation.

Bidders SHALL NOT submit the total for all positions on one line item.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

B25000450 Temporary Staffing Services

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.