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Q25000432 Janitorial Services

General Information
Solicitation Number
Q25000432
Status
Awarded
Department
Law Enforcement
Division
Administrative Services Office
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
09/03/2024
Offer Due Date & Time
09/13/2024 02:00 PM
Description
The Sheriff Division is seeking submissions for a 12 month period of Janitorial services for our location at 240 Keawe Street, Honolulu HI 96813. This site has a controlled access requirement and vendors who are submitting bids will be required to submit a list of employees who will be entering the area for background screening which includes warrants, criminal history, etc. The list of employees who will be servicing our area shall be submitted no less than two weeks prior to entry into our facility. The expected work to be performed will be listed in the line item. On site visits can be requested through the contact person of this solicitation to help ascertain the project scope and details based on the physical location/layout.

Period of this project shall be from October 1, 2024 to September 30, 2025.
Work detail:

WEEKLY SERVICE: Mondays/Wednesdays/Fridays
Restrooms
• Sweep and mop floors.
• Sanitize and clean sink.
• Sanitize and clean toilet.
• Empty trash.
Floors, Workspace Areas & Hallways
• Sweep and mop.
• Empty trash.
Kitchenette
• Sanitize and clean sink.
• Sanitize countertop.
• Empty trash.
Cellblock
• Sanitize and clean Cellblock cells (3).
• Sanitize and clean bench.
• Sweep and mop.
• Empty trash.
MONTHLY SERVICE:
Dusting
• Dust A/C ceiling vents.
• Dust windowsills.
• Dust common workspaces.
Landscaping
• Cut grass and trees around perimeter of property.
• Remove trash.
SEMI ANNUAL SERVICE:
Strip & Wax building floors
Contact Person
Yonesaki, Bruce M
Email
bruce.m.yonesaki@hawaii.gov
Phone
808-223-1703
General Comments
Procurement Officer
Russell Fong
Attachments
103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yonesaki, Bruce M.

Q25000432 Janitorial Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Janitorial Services
1
YEAR
561720 

Code Table
Commodity Code Description
561720 Janitorial services
General
Quantity
1
Unit of Measure
YEAR
Title
Janitorial Services
Description
The Sheriff Division is seeking submissions for a 12 month period of Janitorial services for our location at 240 Keawe Street, Honolulu HI 96813. This site has a controlled access requirement and vendors who are submitting bids will be required to submit a list of employees who will be entering the area for background screening which includes warrants, criminal history, etc. The list of employees who will be servicing our area shall be submitted no less than two weeks prior to entry into our facility. The expected work to be performed will be listed in the line item. On site visits can be requested through the contact person of this solicitation to help ascertain the project scope and details based on the physical location/layout.

Period of this project shall be from October 1, 2024 to September 30, 2025.
Work detail:

WEEKLY SERVICE: Mondays/Wednesdays/Fridays
Restrooms
• Sweep and mop floors.
• Sanitize and clean sink.
• Sanitize and clean toilet.
• Empty trash.
Floors, Workspace Areas & Hallways
• Sweep and mop.
• Empty trash.
Kitchenette
• Sanitize and clean sink.
• Sanitize countertop.
• Empty trash.
Cellblock
• Sanitize and clean Cellblock cells (3).
• Sanitize and clean bench.
• Sweep and mop.
• Empty trash.
MONTHLY SERVICE:
Dusting
• Dust A/C ceiling vents.
• Dust windowsills.
• Dust common workspaces.
Landscaping
• Cut grass and trees around perimeter of property.
• Remove trash.
SEMI ANNUAL SERVICE:
Strip & Wax building floors
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yonesaki, Bruce M.

Q25000432 Janitorial Services

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.