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B25000276 Printing and Delivering Window Envelopes Statewide

General Information
Solicitation Number
B25000276version:    01
Status
Awarded
Department
State Procurement Office
Division
eProcurement / Specialized Svcs.
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
08/08/2024
Amendment Date
08/19/2024
Amendment Reason
Answered Questions and Changed Subsection 2.12.1 Format. See Addendum 1 below.
Offer Due Date & Time
08/22/2024 02:30 PM
Description
Printing and Delivering Window Envelopes as per attached.
Contact Person
Dobbin, Mary Grace D.
Email
marygrace.d.dobbin@hawaii.gov
Phone
808-586-0567
General Comments
Procurement Officer
Carey Ann Sasaki
Attachments
IFB No. 25002 Window Envelopes.pdf
Exhibit A_Agency Requirements 2025 to 2027.pdf
Exhibit B_Envelope Samples.pdf
OF 1.pdf
OF 2.pdf
OF 3.xlsx
Tax Equalization Certificate.pdf
Certificate of Recycled Content.pdf
General Provisions_2023.pdf
IFB No. 25002 Window Envelopes - Addendum 1 08-19-2024.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dobbin, Mary Grace D..

B25000276 Printing and Delivering Window Envelopes Statewide

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Window Envelopes
1
LOT
322230, 323111, 322230 

Code Table
Commodity Code Description
322230 Envelopes (i.e., mailing, stationery) made from any material
323111 Printing, engraving, on paper products
322230 Paper products, die-cut office supply, made from purchased paper or paperboard
General
Quantity
1
Unit of Measure
LOT
Title
Window Envelopes
Description
Window Envelopes as per attached specifications.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dobbin, Mary Grace D..

B25000276 Printing and Delivering Window Envelopes Statewide

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.