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Q25000275 Nutrition Assistant for WIC - Hilo

General Information
Solicitation Number
Q25000275version:    01
Status
Cancelled
Canceled Reason
Per guidance from Division, alternate procurement method recommended.
Department
Health
Division
Family Health Services Division
Canceled Date
10/09/2024 03:00 AM
Islands (where the work/delivery is to be performed)
Hawaii
Category
Health and Human Services
Release Date
08/08/2024
Amendment Date
08/14/2024
Amendment Reason
Nutrition Assistant services will be provided on an as-needed basis.
Offer Due Date & Time
08/19/2024 02:00 PM
Description
Department of Health, Family Health Services Division, WIC Services Branch is requesting bids from qualified independent (self-employed) nutrition assistant contractors, to perform virtual services to WIC participants located at our Hilo WIC clinic location. Please see attached job description of minimum requirements.

Desirable Qualifications:
* Available to work a minimum 24 hours per week; maximum 40 hours per week;
* Able to set a work schedule between Monday - Friday; 7:45a - 4:30p HST (Hilo clinic office hours);
* Capability to conduct virtual nutrition and breastfeeding education;
* Previous WIC experience with food and nutrition program;
* Preferred but not required nutrition assistant located on-site in Hilo;
* Preferably familiar with HiWIC database.

Please include resume and final transcripts with submission of bid.

Web camera to perform virtual services (IT Requirement).

Fill out the attached excel spreadsheet, include hours of availability (i.e. - 24 hrs; 40 hrs; etc), and submit with your bid.
Include all taxes and fees, etc., in the hourly wage.

Invoices will be submitted monthly, accompanied by supporting documentation time reports.

This is an independent contractor position (self-employed), and not a State of Hawaii employee position.

Upon award, Awardee will be required to submit current W9, sample invoice on letterhead, including remittance address.

Option to extend two (2) additional three (3) month periods without any increase in hourly wage.

Nutrition Assistant services are contingent upon availability of federal funds and on an as-needed basis.

Contact Person
Mimura, Lorie
Email
lorie.mimura@doh.hawaii.gov
Phone
808-586-4774
General Comments
Please be sure to include all charges, fees, taxes in the hourly bid.
Procurement Officer
Paul Uchima
Attachments
AG103F GC Original.pdf
Nut Asst 2024 Bid Attachment.xlsx
Nutrition Assistant Job Description v5.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mimura, Lorie.

Q25000275 Nutrition Assistant for WIC - Hilo

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Nutrition Assistant
1
HOUR
456191, 621399 

Code Table
Commodity Code Description
456191 Nutrition (i.e., food supplement) stores
621399 Nutritionists' offices (e.g., centers, clinics)
General
Quantity
1
Unit of Measure
HOUR
Title
Nutrition Assistant
Description
WIC Nutrition Assistant will be responsible to provide all nutrition and breastfeeding education to low-risk participants at Hilo WIC clinic.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mimura, Lorie.

Q25000275 Nutrition Assistant for WIC - Hilo

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.