Q25000266 Food Service Smallwares
General Information
Solicitation Number
Q25000266
Status
Closed
Department
Human Services
Division
Office of Youth Services
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/07/2024
Offer Due Date & Time
08/14/2024 02:00 PM
Description
Solicitation for Quotes: Food Service Smallware – Most are NSF Approved
Contact Person
Nimcheski, Ronald
Email
rnimcheski@dhs.hawaii.gov Phone
808-266-9528 x.808
General Comments
Procurement Officer
Leanne Gillespie
Attachments
files zipped-Q25000184_attachments.zip 103D-1 General Conditions.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Nimcheski, Ronald.
Q25000266 Food Service Smallwares
Line Items
Code Table
General
Quantity
5
Unit of Measure
EACH
Title
Vollrath 20038 Wire Grate for Sheet Pans, Heavy Duty, Full Size
Description
No NSF requirement but must be stainless - Vollrath 20038 Wire Grate for Sheet Pans, Heavy Duty, Full Size - 24" x 16-1/2"
Attachments
Print
Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Abc Hlb-8 2-tine Meat Fork, Stainless Steel - 11-1/4" ABCHLB8
Description
Attachments
Print
Code Table
General
Quantity
3
Unit of Measure
EACH
Title
Vollrath 47002 Piano Whip, Purple, Nylon Handle - 10" VOL47002
Description
Vollrath 47002 Piano Whip, Purple, Nylon Handle - 10"
Attachments
Print
Code Table
General
Quantity
3
Unit of Measure
EACH
Title
Dexter S173pcp Sani-safe Sandwich Spreader, Plastic, NSF listed
Description
Dexter S173pcp Sani-safe Sandwich Spreader, White, Plastic, Stainless Steel - 3-1/2"
Attachments
Print
Code Table
General
Quantity
1
Unit of Measure
EACH
Title
3m 461 Griddle Cleaning System, Pad Holder And Griddle Screen, B
Description
3m 461 Griddle Cleaning System, Pad Holder And Griddle Screen, Blue, Plastic
Attachments
Print
Code Table
General
Quantity
5
Unit of Measure
EACH
Title
American Metalcraft 19006 Pizza Server, Wood, Stainless Steel -
Description
Attachments
Print
Code Table
General
Quantity
1
Unit of Measure
EACH
Title
PIE MARKER 8 CUT ALUM (48)
Description
WINCO/ DWL INDUSTRIES***
Attachments
Print
Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Winco Scu-8 Pie Cutter, Stainless Steel - 8 Cut DWNSCU8
Description
Winco Scu-8 Pie Cutter, Stainless Steel - 8 Cut
Attachments
Print
Code Table
General
Quantity
2
Unit of Measure
EACH
Title
Kut Gard® Seamless Knit DuPont™ Kevlar® Glove - Small
Description
Kut Gard®
Attachments
Print
Code Table
General
Quantity
3
Unit of Measure
EACH
Title
Kut Gard® Seamless Knit DuPont™ Kevlar® Glove - XL
Description
Kut Gard®
Attachments
Print
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Nimcheski, Ronald.
Q25000266 Food Service Smallwares
Instructions
Product Specification: Buy American Clause : 1. Definition of Domestic Commodity or Product:
In this clause, the term "domestic commodity or product" refers to:
(A) An agricultural commodity that is produced within the United States.
(B) A food product that is processed within the United States substantially utilizing agricultural commodities that are also produced within the United States.
2. Requirement:
(A) General Requirement: Subject to exceptions noted below, the Secretary will require that a school food authority purchases, to the maximum extent practicable, domestic commodities or products.
(B) Limitations:
(i) This requirement applies solely to school food authorities located in the contiguous United States.
(ii) It pertains only to the purchase of domestic commodities or products intended for use in the school lunch program under this Act, or the school breakfast program as outlined in section 4 of the Child Nutrition Act of 1966 (42 U.S.C. 1773).
3. Applicability to Hawaii:
The requirements of paragraph (2)(A) extend to school food authorities in Hawaii, specifically for domestic commodities or products that are produced in sufficient quantities within Hawaii to meet the needs of meals provided under the school lunch program under this Act or the school breakfast program pursuant to section 4 of the Child Nutrition Act of 1966 (42 U.S.C. 1773).Hawaii Product Selection Guidelines : When a solicitation includes both Hawaii Products (HP) and non-Hawaii Products, the selection process for the lowest bid or purchase price incorporates specific preferences for Hawaii Products. For a Class I Hawaii Product, the bid price will be reduced by 10%, and for a Class II Hawaii Product, the bid price will be reduced by 15%. This adjusted pricing will be used solely to identify the lowest total offer, which will then be selected for contract award unless other criteria are specified in the offer.
The contract amount for any awarded contract will be based on the original price offered, not including the calculated preferences. If application of these preferences results in a tie in total prices, preference will be given to bids offering registered Hawaii Products over non-Hawaii Products. However, no preference will be given between different registered Hawaii Products during the evaluation process.
Notification of Change in Availability of Hawaii Products
Should there be any significant change affecting the awarded contractor’s ability to supply Hawaii Products as specified, the contractor must immediately inform the procurement officer in writing. Subsequently, both parties will discuss potential adjustments to the contract or consider terminating the contract for convenience based on the new circumstances.Shipping, Handling, Fees, and Surcharges - Detailed Breakdown Required: : Vendors are required to itemize and include all applicable fees, charges, surcharges, shipping and handling costs, delivery fees, Glass Tax, and any other expenses related to this solicitation in the price submitted for each line item. The only exception to this requirement is the State of Hawaii General Excise Tax, which should not be included in the line item costs.minimum delivery amount : Vendors are instructed to fill out the minimum delivery amount spreadsheet.
Award Structure: Line-by-Line Evaluation : The award will not cover the entire lot but will be issued line-by-line to the lowest bidder offering the same quality product. All associated fees and shipping costs must be clearly itemized and reflected on a line-by-line basis.Invoicing Requirements: : Invoices must be original and certified by the Contractor using a signature in blue ink. Each invoice should include the statement, “I hereby certify that this is an original invoice,” and must be certified before the product is received. All invoices should be issued on the vendor's standard letterhead and sent directly to the institution or agency that ordered the materials or services. Additionally, invoices must clearly specify the address where payments are to be sent.Minimum Delivery Requirements and Will Call Options: : The Youth Correctional Facility reserves the right to award contracts for each lot to multiple bidders. Consequently, bidders must specify their minimum order dollar amount for delivery within their bid. By participating in this bid, vendors acknowledge that contract awards may be divided among different suppliers. Additionally, the Youth Correctional Facility may choose to pick up products directly from local vendors if their minimum delivery amounts are not met. The facility may also coordinate deliveries with those from other contracts to satisfy these minimum requirements. Hawaii Products Preferences: : This solicitation adheres to ACT 175, SLH 2009, which establishes a preference for Hawaii products. Bidders can refer to the Bid Proposal Form included in the Solicitation documents for items eligible under this preference. The list of Hawaii products is accessible via the State Procurement Office (SPO) website at http://hawaii.gov/spo. Navigate to ‘Procurement of Goods, Services, and Construction-Chapter 103D, HRS’, click on ‘Procurement’, then ‘Preferences’, select ‘Hawaii Products’, and click on ‘Hawaii Products List’ for details.
Bidders proposing Hawaii Products (HP) must clearly identify these on the HP Proposal page(s) included in their bid. Those seeking a Hawaii product preference must ensure their product(s) are certified and qualified before the bid receipt deadline, as stated in the procurement notice. This certification and qualification responsibility lies with the bidder. To qualify a product not currently listed, complete form SPO-38, Certification for Hawaii Product Preference, and submit it to the Procurement Officer with any required additional information. Separate forms must be used for each product, one form per product. Form SPO-38 is available under the ‘Quicklinks’ menu at http://hawaii.gov/spo, by selecting ‘Forms for Vendors, Contractors, and Service Providers’.Hawaii State Taxes : Hawaii State Taxes are itemized separately and not included in the line items; they are charged on the invoice.RESPONSE TO THIS SOLICITATION : Only responses submitted through HIePRO shall be considered for award.QUESTIONS ABOUT THIS SOLICITATION : Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.TRANSACTION FEES : The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER : Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.COMPLIANCE AND DOCUMENTATION : Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency. VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.HAWAII GENERAL EXCISE TAX (GET) : Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui. ADDITIONAL FEES AND CHARGES : Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.Inclusion of Hawaii Produce in Bids: Contract Specification : Inclusion of Hawaii Produce in Bids: Contract Specification
In alignment with ACT 175, SLH 2009, and detailed in HB817_SD2, it is mandated that a specific percentage of all produce procured by the department be comprised of fresh local agricultural products or local value-added, processed agricultural or food products. This initiative supports local businesses and promotes the consumption of locally-produced goods.
Requirements:
Timeline and Percentage Goals: Starting January 1, 2025, the minimum percentage of local products in total produce purchases shall increase incrementally every five years:
10% by 2025
These percentages are based on the total food cost annually.
Definitions:
Fresh Local Agricultural Products: This includes fruits, vegetables, nuts, coffee, eggs, poultry and their products, livestock and their products, milk, aquacultural, maricultural, and horticultural products—all of which must be 100% grown, raised, and harvested in Hawaii.
Local Value-Added, Processed Agricultural or Food Products: These are items where at least 51% of the primary agricultural product is sourced from Hawaii.
Contractual Obligations:
Bid Documentation: Bidders must include in their proposals the proportion of local products offered, ensuring compliance with the specified percentages for the corresponding years.
Reporting: Contractors are required to submit annual reports detailing the percentage of local produce purchased, aiming to meet the established benchmarks.
This inclusion of Hawaii produce is essential for fo
