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Q25000226 Quality Control Service Review and Training Services

General Information
Solicitation Number
Q25000226version:    02
Status
Awarded
Department
DHS- Hawaii Public Housing Authority
Division
DHS- Hawaii Public Housing Authority
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
08/01/2024
Amendment Date
08/07/2024
Amendment Reason
This Addendum No. 2 is to amend the public officer and employee position identified in subsection A. 2. Compliance with labor laws under Section VIII. Special Conditions of the RFQ from Public Housing Specialist IV (SR 22) to Public Housing Supervisor III (SR 20) under Bargaining Unit 13. The current wage rate for the Public Housing Supervisor III position is $28.03 per hour for the period effective July 1, 2024 and is available on the Department of Huan Resources Development website as identified on page 6 of the RFQ.
Offer Due Date & Time
08/09/2024 02:00 PM
Description
Provision of quality control service review and training services relating to Section 8 tenant income recertification files for the Hawaii Public Housing Authority Section 8 Subsidy Program Branch. See attached RFQ SPB 22 2024 Rev 8 7 2024 and Exhibits for details.
Contact Person
Wong, Tammie Y
Email
tammie.y.wong@hawaii.gov
Phone
808-832-6071
General Comments
Service start and end date are anticipated dates. Service start date is subject to the HPHA's issuance of a Notice to Proceed.
Procurement Officer
Rick T. Sogawa
Attachments
Exhibit 1 State Holiday Schedule.pdf
Exhibit 2 PHS Class Specs Min Qualifications.pdf
Exhibit 3 Wage Certificate.doc
RFQ SPB 22 2024 Rev 8 7 2024.doc


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wong, Tammie Y.

Q25000226 Quality Control Service Review and Training Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Initial Quality Control Service Review
80
EACH
541211 

Code Table
Commodity Code Description
541211 Accountants' (i.e., CPAs) offices, certified public
General
Quantity
80
Unit of Measure
EACH
Title
Initial Quality Control Service Review
Description
Phase I: Initial quality control service review of tenant income recertification files. See attached RFQ SPB 22 2024 Rev 8 7 2024 for details.
Attachments

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2
Training Service
1
JOB
541211 

Code Table
Commodity Code Description
541211 Accountants' (i.e., CPAs) offices, certified public
General
Quantity
1
Unit of Measure
JOB
Title
Training Service
Description
Phase II: In-person training session to include without limitation, areas of improvement in completing tenant income recertification based on findings from the initial quality control service review. See attached RFQ SPB 22 2024 Rev 8 7 2024 for details.
Attachments

Print

3
Post-Training Quality Control Service Review
150
EACH
541211 

Code Table
Commodity Code Description
541211 Accountants' (i.e., CPAs) offices, certified public
General
Quantity
150
Unit of Measure
EACH
Title
Post-Training Quality Control Service Review
Description
Phase III: Post-training quality control service review of tenant income recertification files. See attached RFQ SPB 22 2024 Rev 8 7 2024 for details.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wong, Tammie Y.

Q25000226 Quality Control Service Review and Training Services

Instructions
  • ESTIMATED QUANTITY UNIT PRICE: Compensation shall be based on actual units of services rendered in terms of number of files reviewed and training service provided.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • NOTICE TO PROCEED: Service start and end date are anticipated dates. Service start date is subject to the HPHA's issuance of a Notice to Proceed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.