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B25000224 Maintenance Svcs Security Access Control Sys, Keahuolū

General Information
Solicitation Number
B25000224
Status
Cancelled
Canceled Reason
Solicitation cancelled due to no responsive and responsible bids received.
Department
Judiciary
Division
Third Circuit
Canceled Date
09/26/2024 12:05 PM
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods and Services
Release Date
08/01/2024
Offer Due Date & Time
08/21/2024 02:00 PM
Description
Maintenance services for the Security and Access Control System at the Third Judicial Court at the Keahuolū Courthouse. Contract period will be for twelve (12) months commencing September 1, 2024 to August 31, 2025, with the option to extend for not more than three (3) additional twelve (12) month periods.

REFER TO THE ATTACHED IFB J25154 MAINTENANCE SERVICES SECURITY AND ACCESS CONTROL SYSTEM FOR FURTHER DETAILS.
Contact Person
Abad, Minda
Email
luzviminda.b.abad@courts.hawaii.gov
Phone
808-538-5805
General Comments
Solicitation is for maintenance services for the Security and Access Control System at the Third Judicial Court at the Keahuolū Courthouse. Contract period will be for twelve (12) months commencing September 1, 2024 to August 31, 2025. Unless terminated, the contract may be extended by the Judiciary for not more than three (3) additional twelve (12) month periods, subject to availability of funds and satisfactory contract performance.

Contract price may be adjusted and negotiated and shall not increase more than 5% of the contract price. Contractor must provide proof of costs (documentation) associated with the maintenance of security and access control system at the Keahuolū Courthouse for any requested increase of more than 5%. Increases to contract are contingent upon approval by the Judiciary.

Offerors shall submit their TOTAL BID PRICE THROUGH THE HIePRO SYSTEM, and attach scanned “SECTION THREE – BID OFFER FORM," “WAGE CERTIFICATE,” and other required documents as specified in this solicitation, all no later than at the time and due date indicated on HIePRO, (https://hiepro.ehawaii.gov/welcome.html).

REFER TO THE ATTACHED IFB J25154 MAINTENANCE SERVICES SECURITY AND ACCESS CONTROL SYSTEM FOR FURTHER DETAILS.
Procurement Officer
Hattie M. Embernate
Attachments
IFB J25154 MAINTENANCE SERVICES SECURITY AND ACCESS CONTROL SYSTEM.pdf
JUDICIARY GENERAL CONDITIONS.pdf
JUDICIARY PROCEDURAL REQUIREMENTS.pdf
JUDICIARY DISCRIMINATION AND HARASSMENT FREE WORKPLACE POLICY.pdf
STANDARDS OF CONDUCT DECLARATION.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B25000224 Maintenance Svcs Security Access Control Sys, Keahuolū

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Maintenance Svcs Security Access Control Sys, Keahuolū
1
JOB
541690, 238210, 334290, 561621 

Code Table
Commodity Code Description
541690 Security consulting services
238210 Electronic control installation and service
334290 Motion detectors, security system, manufacturing
561621 Security system monitoring services
General
Quantity
1
Unit of Measure
JOB
Title
Maintenance Svcs Security Access Control Sys, Keahuolū
Description
Maintenance services for the Security and Access Control System at the Third Judicial Court at the Keahuolū Courthouse. Contract period will be for twelve (12) months commencing September 1, 2024 to August 31, 2025, with the option to extend for not more than three (3) additional twelve (12) month periods.

REFER TO THE ATTACHED IFB J25154 MAINTENANCE SERVICES SECURITY AND ACCESS CONTROL SYSTEM FOR FURTHER DETAILS.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B25000224 Maintenance Svcs Security Access Control Sys, Keahuolū

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.