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B25000202 SECURITY SERVICES FOR THE OHA’S OAHU OFFICE

General Information
Solicitation Number
B25000202version:    01
Status
Awarded
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
07/30/2024
Amendment Date
08/09/2024
Amendment Reason
See the attached Addendum No. 1 that notifies all interested bidders of the questions and answers for IFB No. OPS 2024-017 SECURITY SERVICES FOR THE OHA'S OAHU OFFICE.
Offer Due Date & Time
08/14/2024 02:00 PM
Description
Notice is hereby given that pursuant to Chapter 103D, Hawai‘i Revised Statutes, the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting sealed bids to provide security services for the OHA’s Oahu office.

The Invitation for Bids (hereinafter “IFB”), Specifications, and Bid Offer Form will be available to download from the State Procurement Office (hereinafter “SPO”) website at: https://hiepro.ehawaii.gov and the OHA website at: www.oha.org/solicitations beginning Tuesday, July 30, 2024.

All interested Bidders are strongly encouraged to attend the optional site inspection on Tuesday, August 6, 2024, 10:00 a.m. HST to view the site. Please contact Geena Chau at geenac@oha.org to RSVP for the site inspection by Monday, August 5, 2024. In your RSVP, please include the company name, name of representative, and a contact number. We are requesting Bidders who plan to attend the site inspection to limit attendance to one representative per Bidder. All interested Bidders shall meet at 560 North Nimitz Highway, Suite 200, Honolulu, Hawaiʻi 96817.

Sealed bids must be received via HIePRO no later than 2:00 p.m. HST, Wednesday, August 14, 2024.

The OHA reserves the right to reject any or all bids and to accept the bids in whole or part when determined to be in the best interest of the OHA.

See the attached IFB No. OPS 2024-017.
Contact Person
Chau, Geena
Email
geenac@oha.org
Phone
808-582-0502
General Comments
Procurement Officer
Christopher Stanley
Attachments
IFB OPS 2024_017.pdf
Attachment 1 BID OFFER FORM.pdf
Attachment 2 WAGE CERTIFICATE.pdf
Attachment 3 OHA GENERAL TERMS AND CONDITIONS.pdf
Attachment 4 STATE OF HAWAII HOLIDAYS.pdf
Attachment 5 BID SUBMITTAL CHECKLIST.pdf
Addendum 1 Q and A.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chau, Geena.

B25000202 SECURITY SERVICES FOR THE OHA’S OAHU OFFICE

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Security Services for the OHA’s Oahu Office
1
JOB
561612, 561612, 561612, 561612, 561612, 561612 

Code Table
Commodity Code Description
561612 Protection services (except armored car, security systems), personal or property
561612 Protective guard services
561612 Security guard services
561612 Security patrol services
561612 Guard services
561612 Patrol services, security
General
Quantity
1
Unit of Measure
JOB
Title
Security Services for the OHA’s Oahu Office
Description
GRAND TOTAL ANNUAL BID PRICE. See the attached IFB No. OPS 2024-017.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chau, Geena.

B25000202 SECURITY SERVICES FOR THE OHA’S OAHU OFFICE

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.