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Q25000145 Audio Visual Service Provider

General Information
Solicitation Number
Q25000145version:    01
Status
Awarded
Department
Commerce & Consumer Affairs
Division
Public Utilities Commission
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
07/23/2024
Amendment Date
07/24/2024
Amendment Reason
change from show to Hawaii to No.
Offer Due Date & Time
08/05/2024 02:00 PM
Description
The State of Hawaii Public Utilities Commission (“PUC” or “Commission” or “Hawaii Public Utilities Commission”) is issuing this Request for Proposals (“RFP”) to select an audio-visual service provider (“Offeror” or “Provider”) for the use of the Commission to provide audio-visual technical assistance during certain meetings on an ad hoc basis (“Service”).
Contact Person
Vo, Dung
Email
dung.p.vo@hawaii.gov
Phone
808-586-2030
General Comments
Procurement Officer
Jodi Endo Chai
Attachments
RFP PUC 25 04 AV specs v4.pdf
RFP PUC 25 04 Audio Visual Service Provider.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Vo, Dung.

Q25000145 Audio Visual Service Provider

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Audio Visual Service Provider to the Public Utilities Commission
1
EACH
516210, 516210, 512191, 516210, 516210, 516210, 516210, 516210, 512191, 516210 

Code Table
Commodity Code Description
516210 Radio broadcasting network services
516210 Web broadcasting
512191 Teleproduction services
516210 Satellite television networks
516210 Social network sites, Internet
516210 Broadcasting networks, radio
516210 Broadcasting networks, television
516210 Television broadcasting networks
512191 Postproduction facilities, motion picture or video
516210 Video broadcasting, exclusively on Internet
General
Quantity
1
Unit of Measure
EACH
Title
Audio Visual Service Provider to the Public Utilities Commission
Description
The Commission issues this RFP to solicit bids from qualified audio-visual service providers (“Offeror” or “Provider”) for the use of the Commission to provide audio-visual technical assistance during certain meetings that need to be televised or otherwise streamed to a different location (“hybrid meeting”) on an ad hoc basis (“Service”). The Provider’s roles and responsibilities include providing all necessary audio-visual equipment, on-site setup, staffing to run the equipment, and any other technical assistance related to the Service deemed necessary to run said Service, as described in RFP Section 2, Background and Scope of Work.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Vo, Dung.

Q25000145 Audio Visual Service Provider

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.