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Q25000117 PURCHASE OF (2) RICOH/FUJITSU FI-7700 FLAT BED SCANNERS OR EQUIV

General Information
Solicitation Number
Q25000117version:    01
Status
Awarded
Department
Budget & Finance
Division
Employees Retirement System
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/19/2024
Amendment Date
07/24/2024
Amendment Reason
UPDATE SCHEDULE QUE
Offer Due Date & Time
07/29/2024 02:00 PM
Description
Request for competitive quote for a Quantity of (2), Ricoh/Fujitsu Fi-7700. Flat Bed scanners or equivalent, with auto document feeder & stacker, 1200 DPI resolution, multiple media types and sizes, Barcode reading. Auto color detection, diffusion, RGB control, punched hole removal, ultrasonic multi-feed sensor with 100 pages per minute scanning and paper protection, unit is to be Kofax software compatible.
Services:
1. Vendor to provide onsite delivery, setup, installation, configuration, training & certify same with turn-key turnover to ERS IT.
2. Scanner to have 5 year onsite warranty including servicing, parts, labor, adjustments & maintenance.
Compliance.
1. Offeror to be duly authorized by the manufacturer to sell, service and support the price quoted item.
2. Offeror to have a physical office in Hawaii.
3. Offeror to be duly registered to do business in Hawaii via DCCA business registration
4. Offeror to be compliant in Hawaii Compliant Express before the RFQ due date and time.
Contact Person
MELENDREZ, STEVEN J
Email
steven.melendrez@hawaii.gov
Phone
808-586-1776
General Comments
Request for competitive quote for a Quantity of (2), Ricoh/Fujitsu Fi-7700. Flat Bed scanners or equivalent, with auto document feeder & stacker, 1200 DPI resolution, multiple media types and sizes, Barcode reading. Auto color detection, diffusion, RGB control, punched hole removal, ultrasonic multi-feed sensor with 100 pages per minute scanning and paper protection, unit is to be Kofax software compatible.
Services:
1. Vendor to provide onsite delivery, setup, installation, configuration, training & certify same with turn-key turnover to ERS IT.
2. Scanner to have 5 year onsite warranty including servicing, parts, labor, adjustments & maintenance.
Compliance.
1. Offeror to be duly authorized by the manufacturer to sell, service and support the price quoted item.
2. Offeror to have a physical office in Hawaii.
3. Offeror to be duly registered to do business in Hawaii via DCCA business registration
4. Offeror to be compliant in Hawaii Compliant Express before the RFQ due date and time.
Procurement Officer
Thomas Williams, Exec Director
Attachments
SPEC RFQ Q25000117 RICOH.FUJITSU FI_7700 FLAT BED SCANNERS OR EQUIV.pdf
ERS Vendor Confidentiality_Agreement.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, STEVEN J.

Q25000117 PURCHASE OF (2) RICOH/FUJITSU FI-7700 FLAT BED SCANNERS OR EQUIV

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
HIGH SPEED FLAT BED SCANNERS
2
JOB
423430, 334112, 334118, 449210, 449210 

Code Table
Commodity Code Description
423430 Computer peripheral equipment merchant wholesalers
334112 Hard disk drives, computer peripheral equipment, manufacturing
334118 Keyboards, computer peripheral equipment, manufacturing
449210 Computer equipment stores
449210 Computer stores
General
Quantity
2
Unit of Measure
JOB
Title
HIGH SPEED FLAT BED SCANNERS
Description
HIGH SPEED FLAT BED SCANNERS
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, STEVEN J.

Q25000117 PURCHASE OF (2) RICOH/FUJITSU FI-7700 FLAT BED SCANNERS OR EQUIV

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.