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Q25000108 Condominium Online Training Services

General Information
Solicitation Number
Q25000108
Status
Awarded
Department
Commerce & Consumer Affairs
Division
Professional and Vocational Licensing Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
07/19/2024
Offer Due Date & Time
07/29/2024 04:00 PM
Description
Seeking a vendor to provide a one-time training session for approximately 1.5 to 2.0 hours to condominium owners on an electronic delivery platform that can accommodate at least 250 attendees, with the potential of up to 1,500 attendees. Day and time of training will be determined by agreement between the vendor and solicitor. Topics for training, subject to approval by the solicitor include but are not limited to general condominium governance issues affecting owners and board members such as procedures for meetings and voting, the fiduciary duties of board members, insuring the condominium association, the rights and responsibilities of board members and owners, regular and special assessments, budgets and reserves, dispute resolution options and current trending issues. Vendors must have in-depth legal and practical knowledge of the Hawaii condominium law, current local and national trends relating to condominium governance, and have experience producing educational events online. Vendors will also be required to host a digital recording for free public viewing until providing the Commission with a high-quality digital recording of the event, granting the Commission unlimited use of the recording without any copyright or licensee fees for its educational purposes. This solicitation is subject to the availability of funds.




Contact Person
Choy, dathan
Email
dchoy@dcca.hawaii.gov
Phone
808-586-2643
General Comments
Procurement Officer
David Grupen
Attachments
103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Choy, dathan.

Q25000108 Condominium Online Training Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
condominium education
1
JOB
611430 

Code Table
Commodity Code Description
611430 Continuing education seminars or conferences
General
Quantity
1
Unit of Measure
JOB
Title
condominium education
Description
condominium online training
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Choy, dathan.

Q25000108 Condominium Online Training Services

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.