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Q25000093 ANNUAL GENERATOR MAINTENANCE SERVICE

General Information
Solicitation Number
Q25000093version:    02
Status
Cancelled
Canceled Reason
Need to solicit as neither company qualifies per the requirements.
Department
Health
Division
Hawaii State Hospital
Canceled Date
11/07/2024 12:48 PM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/18/2024
Amendment Date
07/30/2024
Amendment Reason
Correct Contract dates.
Offer Due Date & Time
07/31/2024 02:00 PM
Description
The Department of Health (DOH), Hawaii State Hospital (HSH), is interested in seeking a contract Annual Generator Maintenance Servicing of 2 Emergency Generator(s) on the grounds of Hawaii State Hospital. See attachment for specifications. Any questions can be discussed with Troy Adams, HSH Plant Facilities Manager, (808)306-0431 or via email, troy.adams@doh.hawaii.gov
Contact Person
Adams, Troy
Email
troy.adams@doh.hawaii.gov
Phone
808-236-8296
General Comments
Vendors must attend mandatory pre-offer conference on July 25, 2024, at 9:00am HST. A walk through of the area will be conducted to evaluate scope of work. Only vendors who attend mandatory pre-offer conference, upload completed offer form, and supporting documents are eligible for award.
Procurement Officer
Troy Adams
Attachments
Insurance Requirements.docx
Offer Form OF 1.docx
Qualification Form.pdf
001 Generator Maint FY25.docx
Annual Gen CheckList.xlsx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q25000093 ANNUAL GENERATOR MAINTENANCE SERVICE

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
QUARTERLY ANNUAL MAINTENANCE SERVICE OF TWO EMERGENCYGENERATOR
3
JOB
335312, 333611, 332994, 334517, 335313 

Code Table
Commodity Code Description
335312 Power generators manufacturing
333611 Gas turbine generator set units manufacturing
332994 Generators, smoke, manufacturing
334517 Generators, X-ray, manufacturing
335313 Generator control and metering panels, switchgear-type, manufacturing
General
Quantity
3
Unit of Measure
JOB
Title
QUARTERLY ANNUAL MAINTENANCE SERVICE OF TWO EMERGENCYGENERATOR
Description
Quarterly maintenance servicing of two Emergency Diesel Generator for the Hawaii State Hospital, one CAT 3516C-HD, and one Kohler 2000REZAMD. See attached check list for quarterly service requirements.
Attachments

Print

2
ANNUAL MAINTENANCE SERVICE OF TWO EMERGENCY GENERATORS
1
JOB
333611, 335312, 335312, 334517, 335313, 335313, 335312 

Code Table
Commodity Code Description
333611 Gas turbine generator set units manufacturing
335312 Generators and sets, electric (except internal combustion engine, welding, turbine generator sets), manufacturing
335312 Generators for gas-electric and oil-electric vehicles, manufacturing
334517 Generators, X-ray, manufacturing
335313 Switchgear and switchgear accessories manufacturing
335313 Generator control and metering panels, switchgear-type, manufacturing
335312 Motor generator sets (except automotive, turbine generator sets) manufacturing
General
Quantity
1
Unit of Measure
JOB
Title
ANNUAL MAINTENANCE SERVICE OF TWO EMERGENCY GENERATORS
Description
Quarterly maintenance servicing of two Emergency Diesel Generator for the Hawaii State Hospital, one CAT 3516C-HD, and one Kohler 2000REZAMD. See attached check list for annual service requirements
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Adams, Troy.

Q25000093 ANNUAL GENERATOR MAINTENANCE SERVICE

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.