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P25000061 RFP No. RE 2024-013 KIPUKA GIS APPLICATION & WEBSITE UPDATES

General Information
Solicitation Number
P25000061version:    05
Status
Cancelled
Canceled Reason
The OHA cancelled this RFP under careful consideration and in the best interest of the OHA. We decided to reduce this RFP’s scope of services to an assessment only. Thank you to all the offerors who submitted a proposal for RFP No. RE 2024-013 and we hope that you will submit your proposals again on our next solicitation for this project.
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Canceled Date
11/22/2024 12:33 PM
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
07/12/2024
Amendment Date
08/14/2024
Amendment Reason
Please see Addendum 5; RFP No. RE 2024-013
Offer Due Date & Time
08/15/2024 02:00 PM
Description
The Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting proposals from qualified and experienced vendors to assess the current needs of its existing Kipuka Database and implement updates of the ArcGIS web application and static website. Additionally, the OHA is looking to enhance the functionality, user experience, and overall performance of the application to better meet our current and future needs.
Contact Person
Macklin, Karina
Email
karinam@oha.org
Phone
808-582-0503
General Comments
Procurement Officer
Chris Stanley
Attachments
RFP RE 2024_013 KIPUKA_ 071224 POSTED.pdf
Attachment 1_PROPOSAL SUBMITTAL CHECKLIST.pdf
Attachment 2_ WAGE CERTIFICATE.pdf
Attachment 3_OFFER FORM OF_1 AND OF_2.pdf
Attachment 4_General Terms and Conditions.pdf
Attachment 5_State_Holidays_2024_2025.pdf
Addendum 1_Timetable Revisions.pdf
Addendum 2 RE RFP 2024_013.pdf
Addendum 3 OHAs Response to Questions Extended.pdf
Addendum 4 Q_A RFP RE 2024_013.pdf
Addendum 5 RFP RE 2024 013.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Macklin, Karina.

P25000061 RFP No. RE 2024-013 KIPUKA GIS APPLICATION & WEBSITE UPDATES

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFP No. RE 2024-013 KIPUKA GIS APPLICATION & WEBSITE UPDATES
1
JOB
541511, 541511, 541511, 541511, 541370, 541370, 541519, 541511, 541370, 541370, 541511, 541370, 541511, 541512, 541360, 541511, 541511 

Code Table
Commodity Code Description
541511 Computer programming services, custom
541511 Computer software analysis and design services, custom
541511 Computer software programming services, custom
541511 Computer software support services, custom
541370 Geographic information system (GIS) base mapping services
541370 Geospatial mapping services
541519 Software installation services, computer
541511 Programming services, custom computer
541370 Photogrammetric mapping services
541370 Surveying and mapping services (except geophysical)
541511 Software analysis and design services, custom computer
541370 Topographic mapping services
541511 Software programming services, custom computer
541512 Computer software consulting services or consultants
541360 Mapping services, geophysical
541511 Applications software programming services, custom computer
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
RFP No. RE 2024-013 KIPUKA GIS APPLICATION & WEBSITE UPDATES
Description
See RFP
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Macklin, Karina.

P25000061 RFP No. RE 2024-013 KIPUKA GIS APPLICATION & WEBSITE UPDATES

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.