Public Display Solicitation

 Return to Search Results

You must Log in with your eHawaii Account to respond to a solicitation.

P25000008 SEALED COMPETITIVE PROPOSALS, FOR INTERNAL COMPLIANCE TESTING

General Information
Solicitation Number
P25000008version:    01
Status
Closed
Department
Budget & Finance
Division
Employees Retirement System
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
07/16/2024
Amendment Date
07/22/2024
Amendment Reason
Amend que to submit questions for response
Offer Due Date & Time
08/17/2024 02:00 PM
Description
The ERS is soliciting proposals from Professional Accounting & Audit firms to assist the ERS by providing supplemental labor resources. Under ERS supervision, Awardee will support ERS' internal compliance team in conducting compliance testing around baseline payroll and personnel employer reporting requirements set forth by ERS Employer Reporting Requirements and the Criteria for Compliance with Section 88-103. 7, HRS (Act 87, SLH 2015).
Contact Person
MELENDREZ, STEVEN J
Email
steven.melendrez@hawaii.gov
Phone
808-586-1776
General Comments
The ERS is soliciting proposals from Professional Accounting & Audit firms to assist the ERS by providing supplemental labor resources. Under ERS supervision, Awardee will support ERS' internal compliance team in conducting compliance testing around baseline payroll and personnel employer reporting requirements set forth by ERS Employer Reporting Requirements and the Criteria for Compliance with Section 88-103. 7, HRS (Act 87, SLH 2015).
Procurement Officer
Thomas Williams, Executive Director
Attachments
ERS Vendor Confidentiality_Agreement.pdf
240715.SAMPLE CONTRACT COMPILED -SJM.pdf
RFP 25000008 SPECIFICATION INTERNAL COMPLIANCE TESTING SERVICES.pdf
RFP 25000008 OFFER FORMS sjmkm.pdf
103D-1 General Conditions.pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, STEVEN J.

P25000008 SEALED COMPETITIVE PROPOSALS, FOR INTERNAL COMPLIANCE TESTING

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
INTERNAL COMPLIANCE TESTING SERVICES
1
EACH
541211, 541219, 921190 

Code Table
Commodity Code Description
541211 Accounting (i.e., CPAs) services, certified public
541219 Accounting services (except CPAs)
921190 General accounting offices, government
General
Quantity
1
Unit of Measure
EACH
Title
INTERNAL COMPLIANCE TESTING SERVICES
Description
INTERNAL AUDIT SUPPORT FOR ERS
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, STEVEN J.

P25000008 SEALED COMPETITIVE PROPOSALS, FOR INTERNAL COMPLIANCE TESTING

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.