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B25000003 Frozen, Chilled Items, Groceries and Baked Products for Kapolei

General Information
Solicitation Number
B25000003
Status
Cancelled
Canceled Reason
Solicitation cancelled due to no quotes received.
Department
Judiciary
Division
First Circuit
Canceled Date
07/29/2024 09:46 AM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/01/2024
Offer Due Date & Time
07/19/2024 12:00 PM
Description
To Furnish and Deliver Frozen, Chilled Items, Groceries, and Baked Products for Kapolei Juvenile Detention Facility for the period from August 1, 2024 to July 31, 2025. This contract may be extended for one (1) additional twelve-month period or portion thereof, subject to prior written consent. Refer to specifications and provisions for further details.
Contact Person
Miyasato, Noreen
Email
noreen.k.miyasato@courts.hawaii.gov
Phone
808-538-5805
General Comments
The contract shall be for a period of twelve (12) months, commencing August 1, 2024, and ending July 31, 2025, or the date stated on the Notice to Proceed. This contract may be extended for one (1) additional twelve-month period or portion thereof, subject to prior written consent. Only one (1) price adjustment per item may be allowed per a ninety-day period, provided the adjustment is applied in accordance with the Price Adjustment provisions herein.

Award is contingent on availability of funds.

ALL BIDS AND OFFER FORMS (OF-1 & OF-2) SHALL BE SUBMITTED THROUGH HIePRO WITH BID PRICE by July 19, 2024, 12:00PM Hawaii Standard Time (HST). Offers received after the deadline and/or through any sources other than HIePRO will be rejected.

Refer to IFB J25131 Specifications and Provisions for further details.
Procurement Officer
Jovita Martinez
Attachments
IFB J25131 Special Provisions.pdf
IFB J25131 OFFER FORM OF02.xlsx
103D JUD General Conditions Revised October 2023.pdf
Hawaii Judiciary Policy Discrimination Harassment Free Workplace.pdf
103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B25000003 Frozen, Chilled Items, Groceries and Baked Products for Kapolei

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Frozen, Chilled items, Groceries & Baked Products for Kapolei
1
EACH
424130, 424450, 424470, 424470, 424450, 424470, 424430, 424480, 424480, 424490, 424490, 424490, 445291, 424490, 424490, 424490, 424490, 424490, 424440, 311824, 424440, 424470, 424470, 424490 

Code Table
Commodity Code Description
424130 Paper (except office supplies, printing paper, stationery, writing paper) merchant wholesalers
424450 Candy merchant wholesalers
424470 Meats, cured or smoked, merchant wholesalers
424470 Meats, frozen (except packaged), merchant wholesalers
424450 Chips (e.g., corn, potato) merchant wholesalers
424470 Processed meats (e.g., luncheon, sausage) merchant wholesalers
424430 Cheese merchant wholesalers
424480 Fresh fruits, vegetables, and berries merchant wholesalers
424480 Health foods, fresh fruits and vegetables, merchant wholesalers
424490 Rice, polished, merchant wholesalers
424490 Salad dressings merchant wholesalers
424490 Salt, table, merchant wholesalers
445291 Baked goods (not made on premises) stores
424490 Soft drinks merchant wholesalers
424490 Bottled water (except water treating) merchant wholesalers
424490 Bread, packaged (except frozen), merchant wholesalers
424490 Breakfast cereals merchant wholesalers
424490 Spices merchant wholesalers
424440 Chicken and chicken products (except canned and packaged frozen) merchant wholesalers
311824 Cake mixes made from purchased flour
424440 Eggs merchant wholesalers
424470 Fresh meats merchant wholesalers
424470 Frozen meats (except packaged) merchant wholesalers
424490 Cookies merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
Frozen, Chilled items, Groceries & Baked Products for Kapolei
Description
To Furnish and Deliver Frozen, Chilled items, Groceries, and Baked Products for Kapolei Detention Facility.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B25000003 Frozen, Chilled Items, Groceries and Baked Products for Kapolei

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • Scope of Services: As specified herein, the furnishing and delivery of frozen and chilled product items for the Kapolei Detention Facility. All Specifications and conditions pertaining to grading, manufacturing, labeling, packing, sanitation, and delivering the item(s) awarded shall be in accordance with all applicable federal, state, and county statutes and regulations. The Contractor shall provide the Detention Facility with chilled and frozen products that are not stale, damaged, outdated, or not fit for consumption or usage on all items satisfactorily determined by the Judiciary and deliver the goods to the Detention Facility. The Contractor shall make deliveries five (5) days a week, if necessary, with a minimum of three (3) days a week to ensure the Detention Facility can provide food to the youth within the facility. See Attachment.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.