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P24003375 Energy Savings Performance Contracting

General Information
Solicitation Number
P24003375version:    04
Status
Closed
Department
State Procurement Office
Division
Purchasing
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
06/27/2024
Amendment Date
08/15/2024
Amendment Reason
Addendum 4 is issued to extend the RFP Closing Date to August 21, 2024 at 2:00 PM (HST) and amend other dates in Section 7 Schedule and Significant Events.
Offer Due Date & Time
08/21/2024 02:00 PM
Description
The Hawaii State Procurement Office (SPO) is issuing this pursuant to Subchapter 6 of HAR 3-122, implementing HRS §103D-303 on competitive sealed proposals (Request for Proposals) for the purpose of creating a vendor list of pre-qualified Energy Service Companies (ESCO) which may be used to execute future “energy saving performance contracting (ESPC)” projects for State and County agencies. Pre-qualified ESCO under this RFP solicitation will be eligible to participate in a secondary solicitation process conducted by State or County agencies. A pre-qualified ESCO selected through the secondary solicitation process may ultimately enter into an agreement or contract with a State or County agency for an ESPC project with “guaranteed energy savings (GES)” or a “GES contract,” in accordance with State standardized contract templates. A pre-qualified ESCO awarded a GES contract to implement ESPC projects may be required to comply with annual State or county reporting requirements.

An SPO vendor list contract of pre-qualified ESCO will be issued as a result of this RFP. State or County agencies may use the vendor list contract on an "as needed" basis during the term of the contract. Should the State determine that there is a need to solicit for additional pre-qualified ESCO, the State may re-solicit after the first year of the resulting vendor list contract.
Contact Person
Chow, Matthew M
Email
matthew.m.chow@hawaii.gov
Phone
808-586-0577
General Comments
Procurement Officer
Donna Tsuruda-Kashiwabara
Attachments
Attachment 1_OF1.docx
ExhibitA.pdf
ExhibitB.pdf
ExhibitC.pdf
ExhibitD.pdf
ExihibitE.doc
ExhibitF.xlsx
ExhibitG.pdf
Energy Savings Performance Contracting RFP No. 25001.pdf
Addendum1.pdf
Addendum2.pdf
Addendum2 PreProposal Slides.pdf
Addendum3.pdf
Addendum4.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chow, Matthew M.

P24003375 Energy Savings Performance Contracting

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Energy Savings Performance Contracting
1
JOB
423690, 423720, 237110, 541690, 326191, 624229, 221114, 237130, 221114, 221114, 238220, 922190, 333414, 221115, 333414, 221116, 238210, 926130, 334515, 237130, 334512, 926110, 238210, 926130 

Code Table
Commodity Code Description
423690 Solar cells merchant wholesalers
423720 Solar heating panels and equipment merchant wholesalers
237110 Construction management, water and sewer line
541690 Energy consulting services
326191 Plumbing fixtures (e.g., shower stalls, toilets, urinals), plastics or fiberglass, manufacturing
624229 Energy assistance programs
221114 Electric power generation, solar
237130 Solar power structure construction
221114 Power generation, solar electric
221114 Solar farms
238220 Heating, ventilation and air-conditioning (HVAC) contractors
922190 Emergency planning and management offices, government
333414 Solar energy heating equipment manufacturing
221115 Power generation, wind electric
333414 Solar heating systems manufacturing
221116 Electric power generation, geothermal
238210 Lighting system installation
926130 Energy development and conservation programs, government
334515 Energy measuring equipment, electrical, manufacturing
237130 Alternative energy (e.g., geothermal, ocean wave, solar, wind) structure construction
334512 Building services monitoring controls, automatic, manufacturing
926110 Energy program administration
238210 Solar panel installation
926130 Solar energy regulation
General
Quantity
1
Unit of Measure
JOB
Title
Energy Savings Performance Contracting
Description
Energy Savings
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chow, Matthew M.

P24003375 Energy Savings Performance Contracting

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.