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P24003331 Event Rentals and Supplies for SFCA

General Information
Solicitation Number
P24003331
Status
Awarded
Department
Accounting and General Services
Division
State Foundation on Culture and the Arts
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
06/20/2024
Offer Due Date & Time
07/03/2024 02:00 PM
Description
Summary of Project:
A. The work to be done shall include all operations and furnishing all equipment, fixtures, appliances, tools, materials, and labor necessary to execute, complete and deliver all of the work and related items required for the project as hereinafter specified.
B. The work is to be installation and removal of event rental equipment to include, but not limited to tents, lighting, stage, etc. for 40 events between July 5, 2024 – June 30, 2025.
C. The work shall in general consist of the following materials and service (subject to change):

1. 1- 30’ X 60’ White or Clear Canopy Frame Tent with 10’ upright poles and proper equipment for
securing poles
2. 300’ of white café lights for interior of the tent
3. Occasional additional equipment requested includes: additional tents, stage platforms and stairs
Contact Person
Skees, Alexandra
Email
alexandra.skees@hawaii.gov
Phone
808-586-9955
General Comments
Procurement Officer
Karen Ewald
Attachments
Event Rental and Supplies for SFCA Public Programs_FY25.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Skees, Alexandra.

P24003331 Event Rentals and Supplies for SFCA

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Event Rental and Supplies for SFCA
1
JOB
532289, 532289 

Code Table
Commodity Code Description
532289 Tent, party, rental
532289 Party (i.e., banquet) equipment rental
General
Quantity
1
Unit of Measure
JOB
Title
Event Rental and Supplies for SFCA
Description
Summary of Project
A. The work to be done shall include all operations and furnishing all equipment, fixtures, appliances, tools, materials, and labor necessary to execute, complete and deliver all of the work and related items required for the project as hereinafter specified.
B. The work is to be installation and removal of event rental equipment to include, but not limited to tents, lighting, stage, etc. for 40 events between July 5, 2024 – June 30, 2025.
C. The work shall in general consist of the following materials and service (subject to change):

1. 1- 30’ X 60’ White or Clear Canopy Frame Tent with 10’ upright poles and proper equipment for
securing poles
2. 300’ of white café lights for interior of the tent
3. Occasional additional equipment requested includes: additional tents, stage platforms and stairs
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Skees, Alexandra.

P24003331 Event Rentals and Supplies for SFCA

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.