State of Hawaii eProcurement

Public Display Solicitation

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Q24003005 Partners Supporting Chldrn w/ Special Health Needs Strategic Mtg

General Information

Solicitation Number: Q24003005version: 02
Status: Cancelled
Canceled Reason: Solicitation cancelled in order to rescope new solicitation. Thank you.
Department: Health
Division: Family Health Services Division
Canceled Date: 06/10/2024 03:35 PM
Islands (where the work/delivery is to be performed): Statewide
Category: Goods and Services
Release Date: 05/23/2024
Amendment Date: 05/30/2024
Amendment Reason: Extended submission deadline by one week (6/7/24).
Offer Due Date & Time: 06/06/2024 04:30 PM
Description: To gather partners from varying disciplines who provide support and services to CSHN to contribute and provide input to the development of a strategic plan for CSHNB to respond to the needs of CSHN statewide.
Contact Person: Tholen, Ian
Email: ian.tholen@doh.hawaii.gov
Phone: 808-733-9062
General Comments
Procurement Officer: William Aakhus
Attachments: CSHNB Strategic Planning Meeting_052324.pdf
103D-1 General Conditions.pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q24003005 Partners Supporting Chldrn w/ Special Health Needs Strategic Mtg

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Logistics Coordination

1

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 1
Unit of Measure: JOB
Title: Logistics Coordination
Description: • Coordination with venue,
• audio/visual needs – 4 microphones/projector/screen,
• registration,
• on-site logistics coordinator,
• packet compilation,
• hospitality/welcome

Attachments

2

Venue

1

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 1
Unit of Measure: JOB
Title: Venue
Description: • Parking Included
• Continental breakfast
• Lunch
• Vegetarian/vegan/special diet

Attachments

3

Travel Coordination

1

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 1
Unit of Measure: JOB
Title: Travel Coordination
Description: • Airfare and
• ground transportation for 30 people

Attachments

4

Family Travel Stipends

1

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 1
Unit of Measure: JOB
Title: Family Travel Stipends
Description: For families to support participation (can be used for child care or other costs)

Attachments

5

Facilitators Coordination

1

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 1
Unit of Measure: JOB
Title: Facilitators Coordination
Description: Coordinate any need for paid facilitators (if needed)

Attachments

6

Educational Materials and Supplies

1

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 1
Unit of Measure: JOB
Title: Educational Materials and Supplies
Description: Folders, pamphlets, nametags, etc.

Attachments

7

Sign Language Interpreters

1

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 1
Unit of Measure: JOB
Title: Sign Language Interpreters
Description: At least two (2) Sign Language Interpreters

Attachments

8

Neighbor Island/County Focus Group Event Coordination

8

JOB

561920

Code Table

Commodity Code	Description
561920	Event and meeting planning services

General

Quantity: 8
Unit of Measure: JOB
Title: Neighbor Island/County Focus Group Event Coordination
Description: For this event, focus group event (and trips) to neighbor islands would aim to be day trips, with possibly two (2) focus group meetings per trip (to mitigate cost as well). CSHNB Chief would be conducting focus group events across the State of Hawaii; this includes two (2) focus group events per County, for a total of eight (8) including Oah‘u, Maui, Kaua‘i, and Hawai‘i Island.

- Venue, parking, refreshments: fifteen (15) people/event
- Stipends: Three (3) families/event
- Educational materials/supplies: 15 people/event
- Language translators/ASL interpreters: Two (2) hours/event x two (2) translators/event

Note: This could change, should there be other activities that would be good to take advantage of while engaging with neighbor islands.

Attachments

Q24003005 Partners Supporting Chldrn w/ Special Health Needs Strategic Mtg

Instructions

VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.