State of Hawaii eProcurement

Public Display Solicitation

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Q24002909 Janitorial and Inmate Supplies

General Information

Solicitation Number: Q24002909
Status: Awarded
Department: Corrections and Rehabilitation
Division: Corrections Division
Islands (where the work/delivery is to be performed): Maui
Category: Goods
Release Date: 05/21/2024
Offer Due Date & Time: 06/14/2024 02:00 PM
Description: We are putting out for bid our FY 2025 Janitorial and Inmate supplies. The total listed is for the year. We will then purchase approx. 1/4 every quarter. July, Oct, Jan, and April.
Contact Person: Beck, Bradley
Email: bradley.t.beck@hawaii.gov
Phone: 808-243-5859
General Comments
Procurement Officer: Brad Beck
Attachments

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Beck, Bradley.

Q24002909 Janitorial and Inmate Supplies

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Sanitary Napkins

36

CASE

322291

Code Table

Commodity Code	Description
322291	Sanitary napkins and tampons made from purchased paper or textile fiber

General

Quantity: 36
Unit of Measure: CASE
Title: Sanitary Napkins
Description: 36 cases assuming 576/case for total of 20,736 napkins.

Attachments

2

Professional Home Hair Cutting Kit

32

EACH

326299, 424210

Code Table

Commodity Code	Description
326299	Hair care products (e.g., combs, curlers), rubber, manufacturing
424210	Blades, razor, merchant wholesalers

General

Quantity: 32
Unit of Measure: EACH
Title: Professional Home Hair Cutting Kit
Description: Heavy Duty Buzzers with multiple head attachments

Attachments

3

Sanitary Tampons

16

CASE

322291

Code Table

Commodity Code	Description
322291	Sanitary napkins and tampons made from purchased paper or textile fiber

General

Quantity: 16
Unit of Measure: CASE
Title: Sanitary Tampons
Description: 16 cases at 500/case

Attachments

4

Bath Soap Bar Unscented

12

CASE

325611

Code Table

Commodity Code	Description
325611	Bar soaps manufacturing

General

Quantity: 12
Unit of Measure: CASE
Title: Bath Soap Bar Unscented
Description: 1.5 Oz. 250/per box 10 box per/case. THIS BID IS FOR 12 FULL CASES NOT BOXES.

Attachments

5

Tooth Brush

8

CASE

339994, 424210

Code Table

Commodity Code	Description
339994	Toothbrushes (except electric) manufacturing
424210	Hygiene products, oral, merchant wholesalers

General

Quantity: 8
Unit of Measure: CASE
Title: Tooth Brush
Description: 8 Cases or Master Cases of 5 boxes/144. 30 Tuft 4" wrapped.

Attachments

6

Admission Kits/Hygiene

576

EACH

424210, 339994, 424210, 325611

Code Table

Commodity Code	Description
424210	Hair care products merchant wholesalers
339994	Toothbrushes (except electric) manufacturing
424210	Toothpastes merchant wholesalers
325611	Bar soaps manufacturing

General

Quantity: 576
Unit of Measure: EACH
Title: Admission Kits/Hygiene
Description: Shampoo .34 Oz., Soap 1.5 Oz., Toothbrush 30 tuft 4",Tooth Paste .85Oz. NO COMBS! NO SHORT TOOTHBRUSHES!

Attachments

7

Slippers, Rubber

1296

EACH

424340

Code Table

Commodity Code	Description
424340	Slippers merchant wholesalers

General

Quantity: 1296
Unit of Measure: EACH
Title: Slippers, Rubber
Description: V-Strap Thong Slippers XL Black EXTRA LARGE!!!

Attachments

8

Shampoo, Individual Packets

28

CASE

424210

Code Table

Commodity Code	Description
424210	Hair care products merchant wholesalers

General

Quantity: 28
Unit of Measure: CASE
Title: Shampoo, Individual Packets
Description: 20 cases 1000/case. .35 Oz fresh scent or equivalent. THIS IS CASES OF 1000

Attachments

9

Toothpaste

4

CASE

424210, 325611

Code Table

Commodity Code	Description
424210	Hygiene products, oral, merchant wholesalers
325611	Toothpastes, gels, and tooth powders manufacturing

General

Quantity: 4
Unit of Measure: CASE
Title: Toothpaste
Description: 4 cases or master cases 5box/case 144/box. .85 Oz., Nature mint or equivalent. YOU ARE BIDDING MASTER CASES!!!

Attachments

10

Bath Towels

504

EACH

314120, 313210

Code Table

Commodity Code	Description
314120	Towels or washcloths made from purchased fabrics
313210	Towels and washcloths made in broadwoven fabric mills

General

Quantity: 504
Unit of Measure: EACH
Title: Bath Towels
Description: 24X48 White 100% cotton.

Attachments

11

Flat Sheets

432

EACH

314120, 313210

Code Table

Commodity Code	Description
314120	Sheets and pillowcases made from purchased fabrics
313210	Sheets and pillowcases made in broadwoven fabric mills

General

Quantity: 432
Unit of Measure: EACH
Title: Flat Sheets
Description: 54X90 (twin) White 130 count Poly/Cotton

Attachments

12

Sports Bras

360

EACH

315210, 315250

Code Table

Commodity Code	Description
315210	Maternity bras and corsets cut and sew apparel contractors
315250	Brassieres cut and sewn from purchased fabric (except apparel contractors)

General

Quantity: 360
Unit of Measure: EACH
Title: Sports Bras
Description: White sizes 36-44 may be ordered.

Attachments

13

Women's Panties

50

DOZEN

315210

Code Table

Commodity Code	Description
315210	Panties cut and sew apparel contractors

General

Quantity: 50
Unit of Measure: DOZEN
Title: Women's Panties
Description: Chocolate Brown sizes 6-12

Attachments

14

Cotton Tube Socks

68

DOZEN

313110, 111920, 313110, 115111, 115113

Code Table

Commodity Code	Description
313110	Knitting spun yarns (e.g., cotton, manmade fiber, silk, wool) made from purchased fiber
111920	Cotton farming, field and seed production
313110	Embroidery spun yarns (e.g., cotton, manmade fiber, silk, wool) made from purchased fiber
115111	Cotton ginning
115113	Cotton, machine harvesting

General

Quantity: 68
Unit of Measure: DOZEN
Title: Cotton Tube Socks
Description: Size 10-13 White

Attachments

15

T-Shirts

120

DOZEN

315210

Code Table

Commodity Code	Description
315210	T-shirts, underwear, cut and sew apparel contractors

General

Quantity: 120
Unit of Measure: DOZEN
Title: T-Shirts
Description: Medium weight, 100% Cotton, White, Black and Chocolate Brown, sizes LG thru 5X. Majority will be XL and 2XL. MUST BE AMERICAN SIZING. ANY DEVIATION WILL BE AWARDED TO NEXT BIDDER!

Attachments

16

Boxer Shorts

120

DOZEN

315210

Code Table

Commodity Code	Description
315210	Underwear cut and sew apparel contractors

General

Quantity: 120
Unit of Measure: DOZEN
Title: Boxer Shorts
Description: Chocolate Brown sizes Large thru 5 XL. Most will be Large-2XL

Attachments

17

Ajax or Comet type cleansers

16

CASE

424690, 325612

Code Table

Commodity Code	Description
424690	Detergents merchant wholesalers
325612	Toilet bowl cleaners manufacturing

General

Quantity: 16
Unit of Measure: CASE
Title: Ajax or Comet type cleansers
Description: 16 cases at 24/case

Attachments

18

Roll Paper Towels

44

CASE

424130

Code Table

Commodity Code	Description
424130	Paper towels merchant wholesalers

General

Quantity: 44
Unit of Measure: CASE
Title: Roll Paper Towels
Description: 44 cases of 6/case 1 ply 7.8 inch X 800 ft (19.8cm X 243.8M)

Attachments

19

White Multi-Fold Paper Towels

24

CASE

424130

Code Table

Commodity Code	Description
424130	Paper towels merchant wholesalers

General

Quantity: 24
Unit of Measure: CASE
Title: White Multi-Fold Paper Towels
Description: 24 cases

Attachments

20

Liquid Hand Soap

24

CASE

325611

Code Table

Commodity Code	Description
325611	Hand soaps (e.g., hard, liquid, soft) manufacturing

General

Quantity: 24
Unit of Measure: CASE
Title: Liquid Hand Soap
Description: 24 cases (4 gal each).

Attachments

21

Shower Curtain

24

EACH

314120

Code Table

Commodity Code	Description
314120	Shower and bath curtains, all materials, made from purchased fabric or sheet goods

General

Quantity: 24
Unit of Measure: EACH
Title: Shower Curtain
Description: 72x72 White or Beige Non See Through

Attachments

22

Green Scouring Pads

240

EACH

332999

Code Table

Commodity Code	Description
332999	Scouring pads, soap impregnated, manufacturing

General

Quantity: 240
Unit of Measure: EACH
Title: Green Scouring Pads
Description: 240 or 20 dozen

Attachments

23

Plain Toe Rubber Boots

12

EACH

316210

Code Table

Commodity Code	Description
316210	Boots, rubber or rubber soled fabric upper, manufacturing

General

Quantity: 12
Unit of Measure: EACH
Title: Plain Toe Rubber Boots
Description: 15" height knee boots, 12 pair, sizes 10-15

Attachments

24

Blanket Wool

192

EACH

423220, 313230

Code Table

Commodity Code	Description
423220	Linens (e.g., bath, bed, table) merchant wholesalers
313230	Blankets, nonwoven fabric, manufacturing

General

Quantity: 192
Unit of Measure: EACH
Title: Blanket Wool
Description: 54X84 Dark Grey

Attachments

25

Tristitch Shirt

288

EACH

424990, 321999, 321999, 315210, 335220

Code Table

Commodity Code	Description
424990	Clothes hangers merchant wholesalers
321999	Clothes poles, wood, manufacturing
321999	Clothespins, wood, manufacturing
315210	Riding clothes cut and sew apparel contractors
335220	Dryers, clothes, household-type, gas and electric, manufacturing

General

Quantity: 288
Unit of Measure: EACH
Title: Tristitch Shirt
Description: MCCC 3" stenciled in Black across back of shirt. No pockets. Green, Orange, Black and White Striped. Med thru 5X

Attachments

26

Tristitch Trouser Pants

480

EACH

326199, 326199, 315210, 423850, 315250

Code Table

Commodity Code	Description
326199	Clothes hangers, plastics, manufacturing
326199	Clothespins, plastics, manufacturing
315210	Riding clothes cut and sew apparel contractors
423850	Clothes dryers (except household-type) merchant wholesalers
315250	Riding clothes, women's and girls', cut and sewn from purchased fabric (except apparel contractors)

General

Quantity: 480
Unit of Measure: EACH
Title: Tristitch Trouser Pants
Description: MCCC stenciled in Black vertical on left pant leg. Green, Orange, Postman Blue, Black and White Striped. Med thru 5XL

Attachments

27

Pillow Cases

24

DOZEN

423220, 313110, 449129, 314120

Code Table

Commodity Code	Description
423220	Linens (e.g., bath, bed, table) merchant wholesalers
313110	Natural fiber (i.e., hemp, linen, ramie) thread manufacturing
449129	Linen stores
314120	Linens made from purchased materials

General

Quantity: 24
Unit of Measure: DOZEN
Title: Pillow Cases
Description: Standard size pillow cases in white or brown.

Attachments

28

IM Single Blade Razors

20

CASE

332215, 332215

Code Table

Commodity Code	Description
332215	Razors (except electric) manufacturing
332215	Safety razors manufacturing

General

Quantity: 20
Unit of Measure: CASE
Title: IM Single Blade Razors
Description: 1000 per case.

Attachments

Q24002909 Janitorial and Inmate Supplies

Instructions

Purchasing Quarterly: The amounts listed are the total for our Fiscal year. We will purchase in 4 quarterly orders of approx. 1/4 of the total.
Quality: If we receive mop heads or dust mop heads that are destroyed after one use we will rebid. This is an inmate facility and we need quality products that stand up to every day use. We must have American sized T-shirts or they will be rebid. Ordering a 4x that is actually a Lg does us no good with our inmates.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
LOOK AT LINE ITEM DESCRIPTIONS: Please pay attention to what the line item description says. Especially case counts and quantiites!!!