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B24002905 Records Management Storage Services-Courts-Oahu Only

General Information
Solicitation Number
B24002905version:    01
Status
Awarded
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/21/2024
Amendment Date
05/21/2024
Amendment Reason
ADDENDUM NO. 1: AMENDING OFFER DUE DATE AND TIME TO MONDAY, JUNE 3, 2024, 12:00PM HST
Offer Due Date & Time
06/03/2024 12:00 PM
Description
To Furnish Records Storage and Retrieval Services of Court Documents for the First Circuit Court, The Judiciary, State of Hawaii. The Contractor shall be responsible for all costs for labor, tools, equipment and other appurtenances necessary to provide such services. Contractor shall provide facilities for the storage of court documents and services to retrieve and refile documents as necessary. Storage space and retrieval services shall be provided for a (12) twelve-month period beginning July 1, 2024 through June 30, 2025, with the option to extend for one additional (12) twelve-month period.

SEE ATTACHED SPECIFICATIONS AND PROVISIONS FOR FURTHER DETAILS
Contact Person
Miyasato, Noreen
Email
noreen.k.miyasato@courts.hawaii.gov
Phone
808-538-5805
General Comments
Offerors shall submit their Total Lump Sum Bid Price THROUGH THE HIEPRO SYSTEM, and attach scanned Section 3 "Offer Form" and other required documents as specified in this solicitation, all no later than at the time and due date indicated on HIePRO, (https://hiepro.ehawaii.gov/welcome.html).

Contractors shall submit separate invoices as follows:
One Combined Invoice for each of these offices (Legal Documents Branch Honolulu, Cashiers, Land and Tax Appeal Court and Estate and Probate): First Circuit Court - Fiscal Branch, 777 Punchbowl Street, Honolulu, Hawaii 96813
Second Invoice for Legal Documents Branch Kapolei: Family Court - Fiscal Branch, 4675 Kapolei Parkway, Kapolei, Hawaii 96707
Procurement Officer
Brian Lee
Attachments
J25017 Specifications Final.pdf
103D JUD General Conditions Revised October 2023.pdf
Hawaii Judiciary Policy Discrimination Harassment Free Workplace.pdf
PrReq052003.pdf
103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B24002905 Records Management Storage Services-Courts-Oahu Only

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Furnish Records Storage and Retrieval Services of Court Document
1
JOB
493190, 518210 

Code Table
Commodity Code Description
493190 Document storage and warehousing
518210 Computer data storage services
General
Quantity
1
Unit of Measure
JOB
Title
Furnish Records Storage and Retrieval Services of Court Document
Description
To Furnish Records Storage and Retrieval Services of Court
Documents for the First Court Court, The Judiciary, State of Hawaii. The Contractor shall be
responsible for all costs for labor, tools, equipment and other appurtenances necessary to
provide such services. Contractor shall provide facilities for the storage of court
documents and services to retrieve and refile documents as necessary. Storage space and
retrieval services shall be provided for a (12) twelve-month period beginning July 1, 2024
through June 30, 2025, with the option to extend for one additional (12) twelve-month
period. SEE ATTACHED SPECIFICATIONS AND PROVISIONS FOR FURTHER DETAILS.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B24002905 Records Management Storage Services-Courts-Oahu Only

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.