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P24002822 PeopleSoft Approval Workflow Engine (AWE)

General Information
Solicitation Number
P24002822version:    01
Status
Awarded
Department
Judiciary
Division
Administration
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/16/2024
Amendment Date
05/23/2024
Amendment Reason
ADDENDUM NO. 1 - REVISE "Answer Publish Date & Time" TO THURSDAY, 5/30/2024 12:00 PM HST
Offer Due Date & Time
06/10/2024 12:00 PM
Description
The Hawaii State Judiciary (Judiciary) is seeking solicitations to a Request for Proposal (RFP) to implement the PeopleSoft Approval Workflow Engine (AWE) and complete a PeopleCode Modernization Project to migrate from business process-based workflow to Application Workflow Engine (AWE).

Offeror shall complete and submit all documents of SECTION 8 - OFFER FORM through HIePRO.

Services is contingent upon availability of year-end funds.

REFER TO RFP J24460 SPECIFICATIONS FOR DETAILS
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
Proposals must be received by June 10, 2024, 12:00 P.M.HST through the Hawaii Electronic Procurement System (HlePRO). Proposals received after the deadline and/or through any sources other than HlePRO will be rejected

Proposals shall be submitted and received electronically through HlePRO by the date and time listed in Schedule and Significant Dates. This electronically submitted offer shall be considered the original. Any offers received outside of the HlePRO, including faxed or e-mailed bids, shall not be accepted, or considered for award

Offeror shall complete and submit all documents of SECTION 8 - OFFER FORM through HIePRO.

Services is contingent upon availability of year-end funds.

REFER TO RFP J24460 SPECIFICATIONS FOR DETAILS
Procurement Officer
Ni Y. Ho
Attachments
RFP J24460 PEOPLESOFT APPROVAL WORKFLOW ENGINE AWE SPECIFICATIONS.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION AND HARASSMENT FREE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace.pdf
STANDARDS OF CONDUCT DECLARATION-103D Standards of Conduct Declaration fillable MASTER.pdf
PROCEDURAL REQUIREMENTS-Procedural Requirements.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P24002822 PeopleSoft Approval Workflow Engine (AWE)

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Implement the PeopleSoft Approval Workflow Engine (AWE)
1
JOB
517111, 541511, 517111, 518210, 611420, 518210, 541511, 517111, 518210, 611420, 611420, 541511 

Code Table
Commodity Code Description
517111 Online access service providers, using own operated wired telecommunications infrastructure
541511 Computer programming services, custom
517111 VoIP service providers, using own operated wired telecommunications infrastructure
518210 Infrastructure as a service (IaaS)
611420 Computer programming schools
518210 Computing infrastructure provision
541511 Search engine optimization (SEO) services, custom (except hosting and infrastructure support services)
517111 Internet service providers, using own operated wired telecommunications infrastructure (e.g., cable, DSL)
518210 Computing platform infrastructure provision
611420 Computer programming, software, and systems training, online learning marketplace services (through a website or mobile application)
611420 Computer programming, software, and systems training, online (through a website or mobile application)
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
JOB
Title
Implement the PeopleSoft Approval Workflow Engine (AWE)
Description
The Hawaii State Judiciary (Judiciary) is seeking solicitations to a Request for Proposal (RFP) to implement the PeopleSoft Approval Workflow Engine (AWE) and complete a PeopleCode Modernization Project to migrate from business process-based workflow to Application Workflow Engine (AWE). Business processes and activity-based workflow is being phased out by Oracle. AWE is actively supported with bug fixes and enhancements. AWE provides a graphical workflow view that allows users to see the approval path and which step approver is pending approval. AWE provides a streamlined way of creating workflow with multiple paths that can be dynamically selected. AWE should provide more flexibility for modifications with versioning.

Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P24002822 PeopleSoft Approval Workflow Engine (AWE)

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • PROPOSAL SUBMITTALS: REFER TO SECTION FOUR - PROPOSAL FORMAT AND CONTENT Proposals shall be submitted and received electronically through HlePRO by the date and time listed in Schedule and Significant Dates. This electronically submitted offer shall be considered the original. Any offers received outside of the HlePRO, including faxed or e-mailed bids, shall not be accepted, or considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.