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B24002725 Hotel Room Lodging

General Information
Solicitation Number
B24002725version:    01
Status
Awarded
Department
Land & Natural Resources
Division
Conservation and Resources Enforcement
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
05/10/2024
Amendment Date
05/14/2024
Amendment Reason
Amending the solicitation to 1. Changing the specifications to the required amount of lodging to 86 nights and deleting reference to the 109 days required in the original specifications. 2. Including a Revised OF-2 Form as an attachment and 3. Including the class schedule for reference and information as an attachment.
Offer Due Date & Time
05/17/2024 02:00 PM
Description
This is a solicitation for the providing of 10 Double Occupancy Hotel Rooms according to the specifications listed in the attached written specifications. Vendor must be capable of meeting all specifications as no substitutions will be accepted. IMPORTANT: To be awarded, the vendor must provide the lowest, responsive offer and have compliant status in Hawaii Compliance Express at the time of award. PLEASE NOTE: THIS SOLICITATION IS SUBJECT TO INTERNAL APPROVAL TO EXPEND FUNDING AND MAY BE CANCELLED IF INTERNAL APPROVAL IS NOT APPROVED.
Contact Person
Redulla, Jason K
Email
jason.k.redulla@hawaii.gov
Phone
808-587-0074
General Comments
This is a solicitation for the providing of 10 Double Occupancy Hotel Rooms according to the specifications listed in the attached written specifications. Vendor must be capable of meeting all specifications as no substitutions will be accepted. IMPORTANT: To be awarded, the vendor must provide the lowest, responsive offer and have compliant status in Hawaii Compliance Express at the time of award. PLEASE NOTE: THIS SOLICITATION IS SUBJECT TO INTERNAL APPROVAL TO EXPEND FUNDING AND MAY BE CANCELLED IF INTERNAL APPROVAL IS NOT APPROVED.
Procurement Officer
Dawn Chang
Attachments
REVISED OF 2 FORM MAY 14 2024.pdf
REVISED SPECIFICATIONS MAY 14 2024.pdf
SCHEDULE OF DAYS LODGING SOLICITATION MAY 14 2024.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Redulla, Jason K.

B24002725 Hotel Room Lodging

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Hotel Room Lodging
10
EACH
531110 

Code Table
Commodity Code Description
531110 Apartment hotel rental or leasing
General
Quantity
10
Unit of Measure
EACH
Title
Hotel Room Lodging
Description
This is a solicitation for the providing of 10 Double Occupancy Hotel Rooms according to the specifications listed in the attached written specifications. Vendor must be capable of meeting all specifications as no substitutions will be accepted. IMPORTANT: To be awarded, the vendor must provide the lowest, responsive offer and have compliant status in Hawaii Compliance Express at the time of award. PLEASE NOTE: THIS SOLICITATION IS SUBJECT TO INTERNAL APPROVAL TO EXPEND FUNDING AND MAY BE CANCELLED IF INTERNAL APPROVAL IS NOT APPROVED.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Redulla, Jason K.

B24002725 Hotel Room Lodging

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.