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P24002717 MEDIA BUYING SERVICES

General Information
Solicitation Number
P24002717version:    01
Status
Awarded
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
05/10/2024
Amendment Date
05/20/2024
Amendment Reason
Remove Item V.A.3.which appears on page 26 of RFP No. COMM 2014-015: The Offeror shall provide a training center which must be available to the OHA employees at no additional cost (including usage and parking). Please provide photographs of the training center and location
Offer Due Date & Time
06/11/2024 02:00 PM
Description
Notice is hereby given that pursuant to Chapter 103D, Hawaii Revised Statutes, as amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting proposals from qualified firms to provide strategic and media planning services that address OHA's need to strengthen its image in the community.
Contact Person
Chang, Gregory
Email
gregoryc@oha.org
Phone
808-582-0495
General Comments
Procurement Officer
Christopher Stanley
Attachments
RFP 24446 Media Buying Services.pdf
Attachment 1 PROPOSAL SUBMITTAL CHECKLIST Media Buying Services.pdf
Attachment 2 RFP REGISTRATION FORM Media Buying Services.pdf
Attachment 3 SAMPLE COVER LETTER Media Buying Services.pdf
Attachment 4 Acknowledgement of Addenda Media Buying Services.pdf
Attachment 5 PU 012 WAGE CERTIFICATE Media Buying Services.pdf
Attachment 6 OFFER FORM OF 1 AND OF 2 Media Buying Services.pdf
Attachment 7 General Terms and Conditions.pdf
Attachment 8 Hawaii State Holidays 2024 and 2025.pdf
RFP COMM 2024_015 Addendum 1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chang, Gregory.

P24002717 MEDIA BUYING SERVICES

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Media Buying Services
1
JOB
516210, 541830, 541830, 541840, 541840 

Code Table
Commodity Code Description
516210 Media (e.g., audio, video) streaming distribution services
541830 Media buying agencies
541830 Media buying services
541840 Media advertising representatives (i.e., independent of media owners)
541840 Media representatives (i.e., independent of media owners)
General
Quantity
1
Unit of Measure
JOB
Title
Media Buying Services
Description
Please also provide your proposal for an administrative fee in the form of a percentage based on vendor expenditures. See RFP for more information.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chang, Gregory.

P24002717 MEDIA BUYING SERVICES

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.