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Q24002615 LINUX AZURE 24 x 7 x 365 MAINTENANCE TECH SERVICES & SUPPORT

General Information
Solicitation Number
Q24002615
Status
Awarded
Department
Budget & Finance
Division
Employees Retirement System
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
05/20/2024
Offer Due Date & Time
05/29/2024 02:00 PM
Description
The Employees’ Retirement System of the State of Hawaii (ERS) is soliciting proposals from Qualified Vendors, for standard business hours of Monday thru Friday 0745 to 4:30 pm HST, and vendor is to have availability based upon a 24 x 7 x 365 support with a 4 hour response time. Offeror's are to be Professional Information Technology firms who have the requisite credentials and experience in providing Linux Azure support and Oracle E-Business Suite Financials systems in a Microsoft Cloud environment to support the requirements of this RFQ. Vendor is to have all requisite technical and business certifications not limited to but including from Microsoft and Oracle companies in order to complete the requirements stated in the specification. Vendors are to have a minimum of (5) recent/active years of experience with a minimum of (3) state government clients of similar scope, scale and complexity of ERS. Vendor to provide 24 x 7 x 365 support services for a one-year term (1 year) term from notice to proceed (NTP), or purchase order issuance.
Compliance:
At conclusion of the solicitation HIePRO will issue an electronic notice of recommended vendor selection for award consideration for the solicitation. The state will provide subsequent notification which will include a fully executed Purchase Order (PO) or a Notice to Proceed (NTP). The vendor who receives electronic notification from HIePRO is advised to wait until the receipt of the PO or the NTP before proceeding to support the requirements of the solicitation.
Support:
Vendor support is required based upon 7 x 24 x 365 service. Due to the nature and coordination required to support this RFQ the awardee is required to have a physical office in Hawaii, on the island of Oahu. The direction to the vendor from the State to provide virtual support or onsite is at the sole discretion and decision of ERS IT.
Other award condition:
A. The State may reject any or all bids and waive any defects if it is determined the rejection or waiver is in the best interest of the State.
B. The State may hold all bids up to sixty (60) calendar days from the date bids were opened. Unless otherwise required by law, bids may not be withdrawn without penalty after submittal into HIePRO.
C. The award of the contract is conditioned upon funds made available for the project (or projects if applicable).
D. Any agreement or contract is subject to approval by the Department of the Attorney General, and the approval of the Governor, as may be required by statute, regulation, rule, order, or other directive.

Contact Person
MELENDREZ, STEVEN J
Email
steven.melendrez@hawaii.gov
Phone
808-586-1776
General Comments
The Employees’ Retirement System of the State of Hawaii (ERS) is soliciting proposals from Qualified Vendors, for standard business hours of Monday thru Friday 0745 to 4:30 pm HST, and vendor is to have availability based upon a 24 x 7 x 365 support with a 4 hour response time. Offeror's are to be Professional Information Technology firms who have the requisite credentials and experience in providing Linux Azure support and Oracle E-Business Suite Financials systems in a Microsoft Cloud environment to support the requirements of this RFQ. Vendor is to have all requisite technical and business certifications not limited to but including from Microsoft and Oracle companies in order to complete the requirements stated in the specification. Vendors are to have a minimum of (5) recent/active years of experience with a minimum of (3) state government clients of similar scope, scale and complexity of ERS. Vendor to provide 24 x 7 x 365 support services for a one-year term (1 year) term from notice to proceed (NTP), or purchase order issuance.
Compliance:
At conclusion of the solicitation HIePRO will issue an electronic notice of recommended vendor selection for award consideration for the solicitation. The state will provide subsequent notification which will include a fully executed Purchase Order (PO) or a Notice to Proceed (NTP). The vendor who receives electronic notification from HIePRO is advised to wait until the receipt of the PO or the NTP before proceeding to support the requirements of the solicitation.
Support:
Vendor support is required based upon 7 x 24 x 365 service. Due to the nature and coordination required to support this RFQ the awardee is required to have a physical office in Hawaii, on the island of Oahu. The direction to the vendor from the State to provide virtual support or onsite is at the sole discretion and decision of ERS IT.
Other award condition:
A. The State may reject any or all bids and waive any defects if it is determined the rejection or waiver is in the best interest of the State.
B. The State may hold all bids up to sixty (60) calendar days from the date bids were opened. Unless otherwise required by law, bids may not be withdrawn without penalty after submittal into HIePRO.
C. The award of the contract is conditioned upon funds made available for the project (or projects if applicable).
D. Any agreement or contract is subject to approval by the Department of the Attorney General, and the approval of the Governor, as may be required by statute, regulation, rule, order, or other directive.

Procurement Officer
Thomas Williams, Executive Director
Attachments
ERS Vendor Confidentiality_Agreement.pdf
RFQ 24002615 LINUX AZURE 24 X 7 X 365 SERVICES COMPLIANCE FORM 2024_2025 TERM.xlsx
240520. Spec RFQ 24002615 Linux Azure 24 X 7 X 365 (SJM) fin.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, STEVEN J.

Q24002615 LINUX AZURE 24 x 7 x 365 MAINTENANCE TECH SERVICES & SUPPORT

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
AZURE MICROSOFT CLOUD ORACLE SUPPORT
480
HOUR
518210, 518210, 518210, 518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
518210 Automated data processing services
518210 Computer input preparation services
518210 Data processing computer services
General
Quantity
480
Unit of Measure
HOUR
Title
AZURE MICROSOFT CLOUD ORACLE SUPPORT
Description
AZURE MICROSOFT CLOUD ORACLE SUPPORT RATED AT 480 MAN HOURS FOR A 1 YEAR TERM.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, STEVEN J.

Q24002615 LINUX AZURE 24 x 7 x 365 MAINTENANCE TECH SERVICES & SUPPORT

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.