State of Hawaii eProcurement

Public Display Solicitation

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Q24002559 APA Conference Educational TV Video Spot for CSHNB

General Information

Solicitation Number: Q24002559version: 09
Status: Cancelled
Canceled Reason: DOH/FHSD/CSHNB will transition this HIePRO solicitation effort to Solicitation # 24002608; in an effort to cover Fiscal Year 2025.
Department: Health
Division: Family Health Services Division
Canceled Date: 05/14/2024 10:47 AM
Islands (where the work/delivery is to be performed): Statewide
Category: Goods and Services
Release Date: 05/02/2024
Amendment Date: 05/09/2024
Amendment Reason: Updated offer due date.
Offer Due Date & Time: 05/14/2024 04:30 PM
Description: Please note: Prospective vendors must be able to demonstrate established access and engagement with the American Psychiatric Association (APA), APA TV, and the APA Conference 2024 (20-24, May 2024).

Background:
The American Psychiatric Association (APA) is partnering again with States and film and broadcasting companies to produce APA TV. This venture serves to raise the visibility of universities, hospitals, mental health centers and institutes that are at the cutting edge of research, training and patient care in psychiatry and mental health, and provides them with a platform to disseminate their successful programs, research, techniques and initiatives to the global psychiatry and mental health communities.

If you would like to get a better understanding of the style and structure of the films, the following link will take you to various APA TV videos: https://www.psychiatry.org/psychiatrists/meetings/annual-meeting/apa-tv

Video Focus:
This video will profile the Hawai’i State DOH in a video highlighting the innovative projects and work taking place through the Children with Special Health Needs Branch (CSHNB).

Distribution:
The APA has a global audience of over 40,000 members practicing in more than 100 countries. The video will be included as a very integral part of the official APA TV broadcast during the APA 2024 Annual Meeting in New York as well as the online components running alongside it as follows:

In-Person Meeting:
• Broadcast throughout the conference on large APA branded screens situated in high traffic locations
• Broadcast on large APA Branded screens at the APA TV Studio
• A highlight version of the video will be included within the daily APA TV highlight shows during the week of the APA Annual Meeting
• Included in all APA TV social media activity on multiple channels done before, during and after the event
• Included in an email that is sent by APA to its full membership as well as attendees of the 2024 APA Annual Meeting before the meeting takes places with announcements of what is coming up on the meeting schedule;
• In the online coverage during the event on the APA website, and on the APA TV YouTube channel

Online Meeting:
APA will run a virtual platform in addition to the in-person APA Annual Meeting for those that are unable to travel to New York. The video will also be housed on the homepage of the APA Annual Meeting virtual platform and highlight version of the video will be included in the daily broadcast to the online attendees.

APA will have a blog on each day of the meeting and they will feature the APA TV Thought Leadership videos within these blogs.
The video will then be broadcast on the media player on the American Psychiatric Association website, and APA TV YouTube channel for a minimum of 12 months after the 2024 APA Annual Meeting.

Format:
The 5-minute video will be shot in high definition 16:9 widescreen ratio. The finished edited film can be supplied to us in any file format (e.g. .mp4, .mov, .fov).

Supply master copies of the final edited video, as well as a shorter 1-minute highlight version for social media output, and all the raw material from the shoot on an electronic hard drive.

Editorial Control:
We will have editorial oversight over the content of the video. Selected production company will not broadcast any footage on the Hawai’i State DOH until DOH has signed off the final proof of the video to confirm that we are happy with the content and confirmed that it conforms with any relevant brand guidelines we may have.
Contact Person: Tholen, Ian
Email: ian.tholen@doh.hawaii.gov
Phone: 808-733-9062
General Comments
Procurement Officer: William Aakhus
Attachments: APA_TV_Background_FY24.pdf
103D-1 General Conditions.pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q24002559 APA Conference Educational TV Video Spot for CSHNB

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Production Cost: Pre-production consultation

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $6,000.00
Estimated Total Price: $6,000.00
Title: Production Cost: Pre-production consultation
Description: Pre-production consultation, scheduling, planning, and briefing

Attachments

2

Production Cost: 1-to-9 hour shoot

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $11,000.00
Estimated Total Price: $11,000.00
Title: Production Cost: 1-to-9 hour shoot
Description: 1-to-9-hour day shoot with Director or Reporter, Camera Operator with Kit (included)

Attachments

3

Production Cost: Lighting, sound, and camera (HD)

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $1,100.00
Estimated Total Price: $1,100.00
Title: Production Cost: Lighting, sound, and camera (HD)
Description: Lighting, sound, and camera (HD); to include all transport and expenses for crew; media transfer to hard drives; consumables and transport of rushes

Attachments

4

Post-Production Cost: Edit producer

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $5,200.00
Estimated Total Price: $5,200.00
Title: Post-Production Cost: Edit producer
Description: Edit Producer – including logging & scripting/edit supervising

Attachments

5

Post-Production Cost: Two day editor & edit suite

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $9,000.00
Estimated Total Price: $9,000.00
Title: Post-Production Cost: Two day editor & edit suite
Description: Two-day editor & edit suite - including 2D gfx

Attachments

6

Post-Production Cost: 1/2 day editor and edit suite

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $1,800.00
Estimated Total Price: $1,800.00
Title: Post-Production Cost: 1/2 day editor and edit suite
Description: 1/2 day editor & edit suite for amendments

Attachments

7

Post-Production Cost: Picture grade and sound mix

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $1,800.00
Estimated Total Price: $1,800.00
Title: Post-Production Cost: Picture grade and sound mix
Description: Picture grade and sound mix

Attachments

8

Post-Production Cost: Mastering, Encoding, Uploading & Archiving

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $650.00
Estimated Total Price: $650.00
Title: Post-Production Cost: Mastering, Encoding, Uploading & Archiving
Description: Post-Production Cost: Mastering, Encoding, Uploading & Archiving

Attachments

9

Post-Production Cost: Copyright free music

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $250.00
Estimated Total Price: $250.00
Title: Post-Production Cost: Copyright free music
Description: Copyright free music

Attachments

10

Distribution Cost: Broadcast within APA Annual Meeting(s)

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $9,000.00
Estimated Total Price: $9,000.00
Title: Distribution Cost: Broadcast within APA Annual Meeting(s)
Description: Broadcast within the daily shows during the APA Annual Meeting

Attachments

11

Distribution Cost: Broadcast on all APA TV social media

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $2,000.00
Estimated Total Price: $2,000.00
Title: Distribution Cost: Broadcast on all APA TV social media
Description: Broadcast on all APA TV social media activity on multiple channels before, during and after the event

Attachments

12

Distribution Cost: Channel upkeep (12 months)

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $800.00
Estimated Total Price: $800.00
Title: Distribution Cost: Channel upkeep (12 months)
Description: Upload and upkeep of appropriate web channels for 12 months

Attachments

13

Distribution Cost: Indefinite copyright licensing

1

JOB

512110

Code Table

Commodity Code	Description
512110	Video production and distribution

General

Quantity: 1
Unit of Measure: JOB
Estimated Price per Unit: $600.00
Estimated Total Price: $600.00
Title: Distribution Cost: Indefinite copyright licensing
Description: Indefinite copyright licensing to client of video and footage

Attachments

Q24002559 APA Conference Educational TV Video Spot for CSHNB

Instructions

TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.