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Q24002508 RFQ to conduct event evaluations for the 2024 FestPAC

General Information
Solicitation Number
Q24002508version:    01
Status
Awarded
Department
Business, Economic Development, & Tourism
Division
Business Development and Support Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
05/01/2024
Amendment Date
05/08/2024
Amendment Reason
1) Extend Offer Date deadline to Monday, May 13, 2024 at 4pm,2) Extend time for questions; and 3) Show the solicitation to all vendors.
Offer Due Date & Time
05/13/2024 04:00 PM
Description
The State of Hawai‘i Department of Business, Economic Development and Tourism, Business Development & Support Division (“STATE”) is issuing this request to seek a qualified contractor to conduct event evaluations for the 13th Festival of Pacific Arts and Culture (FestPAC). FestPAC will be held June 6 – 16, 2024 in Honolulu, Hawai‘i.
Contact Person
Lum, Jamie
Email
jlum@dbedt.hawaii.gov
Phone
808-587-2753
General Comments
Procurement Officer
Jamie Lum
Attachments
RFQ for FestPAC Event Evaluation.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lum, Jamie.

Q24002508 RFQ to conduct event evaluations for the 2024 FestPAC

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFQ to conduct event evaluations for the 2024 FestPAC
1
JOB
541720, 541720, 541910, 541910, 541720 

Code Table
Commodity Code Description
541720 Economic research and development services
541720 Historic and cultural preservation research and development services
541910 Opinion research services
541910 Public opinion research services
541720 Business research and development services
General
Quantity
1
Unit of Measure
JOB
Title
RFQ to conduct event evaluations for the 2024 FestPAC
Description
The selected contractor will 1) conduct event evaluations for the 13th Festival of Pacific Arts and Culture (FestPAC) which will be held June 6 – 16, 2024 in Honolulu, Hawai‘i; 2) identify community and economic impacts of FestPAC; and 3) calculate return on investment to the State.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lum, Jamie.

Q24002508 RFQ to conduct event evaluations for the 2024 FestPAC

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.