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Q24002483 Air Purifiers for Long Term Care Facilities ("LTCFs")

General Information
Solicitation Number
Q24002483version:    01
Status
Cancelled
Canceled Reason
All quotes received exceeded the small purchase dollar threshold. The Department of Health Disease Outbreak Control Division will resolicit for these services at a later date.
Department
Health
Division
Disease Outbreak Control Division
Canceled Date
05/09/2024 09:33 AM
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods
Release Date
04/30/2024
Amendment Date
05/03/2024
Amendment Reason
Due date adjustment and spec clarification.
Offer Due Date & Time
05/07/2024 02:00 PM
Description
The COVID-19 pandemic heightened awareness in LTCFs on optimizing the use of engineering controls and improving indoor air quality. LTCFs are congregate settings with open communal areas where residents gather together in dining rooms and activity rooms. In-room air cleaners (portable or mounted) are considered a ventilation mitigation strategy that can reduce the spread of disease, however not eliminating the risk completely. The Environmental Protection Agency (“EPA”) has a Clean Air in Buildings Challenge and recommends the use of portable air cleaners to increase air flow where it may be insufficient. Most of our LTCFs are in aging buildings with stagnant air flow, therefore portable air cleaners for their communal areas would improve airflow and reduce exposure to airborne viruses (i.e. influenza, respiratory syncytial virus (“RSV”), and COVID-19).
Contact Person
Wright, Amber
Email
amber.wright@doh.hawaii.gov
Phone
808-466-3686
General Comments
Line-Item Instructions: Quotes shall be submitted to reflect the total price for ninety (90) air purifiers delivered to thirty-three (33) different LTCFs, as outlined in Exhibit "A." Please specify in the comments the brand of air purifier, what the cost breakdown is between the units and the delivery costs, AND delivery lead time.
Procurement Officer
Amber L. Wright
Attachments
RFQ DOH DOCD 2024 04.pdf
Exhibit A LTCF Air Purifier Delivery Points.pdf
Attachment 1 General Conditions.pdf
Attachment 2 Special Conditions.pdf
Air Purifier RFQ Addendum 1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

Q24002483 Air Purifiers for Long Term Care Facilities ("LTCFs")

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Air Purifiers + Delivery
90
EACH
238220, 333413, 221330, 238290 

Code Table
Commodity Code Description
238220 Scrubber, air purification, installation
333413 Filters, air-conditioner, manufacturing
221330 Air-conditioning supply
238290 Deodorization (i.e., air filtration) system installation
General
Quantity
90
Unit of Measure
EACH
Title
Air Purifiers + Delivery
Description
Quotes shall be submitted to reflect the total for ninety (90) air purifiers delivered to thirty-three (33) different LTCFs, as outlined in Exhibit "A."

**IMPORTANT: Please specify in the comments the brand of air purifier, what the cost breakdown is between the units and the delivery costs, AND delivery lead time.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

Q24002483 Air Purifiers for Long Term Care Facilities ("LTCFs")

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • Line Item Instructions: Quotes shall be submitted to reflect the total price for ninety (90) air purifiers delivered to thirty-three (33) different LTCFs, as outlined in Exhibit "A." Please specify in the comments the brand of air purifier, what the cost breakdown is between the units and the delivery costs, AND delivery lead time.