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Q24002436 FLOORING INSTALLATION SERVICES FOR EAST HAWAII WIC SERVICES

General Information
Solicitation Number
Q24002436version:    01
Status
Closed
Department
Health
Division
Hawaii District Health Office
Islands (where the work/delivery is to be performed)
Hawaii
Category
Hybrid (combo of 2 or more categories)
Release Date
04/26/2024
Amendment Date
05/08/2024
Amendment Reason
The Department of Health, Hawaii District Health Office is issuing this addendum to Solicitation No. 24002436, Flooring Installation Services for East Hawaii WIC Services for the purposes of: - Responding to questions that arose at the Pre-proposal meeting of May 08, 2024 - Amending the RFP. The proposal submittal deadline: - is amended to May 24, 2024 at 2:00 pm. Attached is (are): - A summary of the questions raised and responses for purposes of clarification of the RFP requirements. - Amendments to the RFP.
Offer Due Date & Time
05/24/2024 02:00 PM
Description
The Department of Health-Hawaii District Health Office is requesting proposals from qualified and experienced flooring contractors. The purpose of this solicitation is to contract with a flooring contractor that can provide services describe herein. Any award will result in a contract for flooring installation services for use by WIC Services located at the Waiakea Kai Plaza, 88 Kanoelehua Avenue, Suite 201 Hilo, HI 96720.

Please see attached RFP for details regarding this solicitation. We encourage all prospective vendors to attend the pre-conference for questions and site visit. Site visits outside of the scheduled pre-conference may not be guaranteed to be available.
Contact Person
Kolman, John
Email
john.kolman@doh.hawaii.gov
Phone
808-974-6002
General Comments
Please review the attached RFP for details and Scope of Work. All prospective vendors must complete the attached Offer Form 1 & 2. Completed forms, Company Proposal, and Certificate of Vendor Compliance must be uploaded with bid submission to be considered.

Prior to Awarding, vendors may be asked to provide:
- W-9
- Certificate of Liability insurance
- Certificate of Good Standing
Procurement Officer
John P. Kolman
Attachments
RFP-Flooring Installation Services.pdf
Offer Forms Flooring Installation Services.pdf
Addendum 1_Solicitation 24002436.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kolman, John.

Q24002436 FLOORING INSTALLATION SERVICES FOR EAST HAWAII WIC SERVICES

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Flooring Installation Services for East Hawaii WIC
1
JOB
236220, 238330 

Code Table
Commodity Code Description
236220 Commercial building construction general contractors
238330 Vinyl flooring contractors
General
Quantity
1
Unit of Measure
JOB
Title
Flooring Installation Services for East Hawaii WIC
Description
Please review the attached RFP for details and Scope of Work. All prospective vendors must complete the attached Offer Form 1 & 2. Completed forms, Company Proposal, and Certificate of Vendor Compliance must be uploaded with bid submission to be considered.

Prior to Awarding, vendors may be asked to provide:
- W-9
- Certificate of Liability insurance
- Certificate of Good Standing

Bid Pricing shall include labor, materials, supplies, all applicable taxes, and any other costs incurred to provide the specified services.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kolman, John.

Q24002436 FLOORING INSTALLATION SERVICES FOR EAST HAWAII WIC SERVICES

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.