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B24002301 Furnish On-Site Shredding Services First Circuit

General Information
Solicitation Number
B24002301
Status
Awarded
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
04/18/2024
Offer Due Date & Time
04/25/2024 02:00 PM
Description
To Furnish On-Site Shredding Services of Confidential Materials of All Sizes of Jobs for First Circuit Court of The Judiciary, State of Hawaii. The Contractor shall be responsible for all costs for labor, tools, equipment and other appurtenances necessary to provide such services. Shredding services shall be provided for a twelve (12) month period beginning July 1, 2024 through June 30, 2025, with the option to extend for three (3) additional twelve (12) month periods. Refer to specifications and provisions for further details.
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
Award is contingent on availability of funds.

ALL BIDS AND OFFER FORMS (SECTION 3 of this IFB) SHALL BE SUBMITTED THROUGH HIePro WITH BID PRICE by April 25, 2024, 2:00PM Hawaii Standard Time (HST). Offers received after the deadline and/or through any sources other than HIePRO will be rejected.

Refer to IFB 25018 Specifications for further details.

Procurement Officer
Brian Lee
Attachments
IFB J25018 SHREDDING SERVICES Specifications FINAL.pdf
103D JUD General Conditions Revised October 2023.pdf
Hawaii Judiciary Policy Discrimination Harassment Free Workplace.pdf
PrReq052003.pdf
103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

B24002301 Furnish On-Site Shredding Services First Circuit

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Furnish On-Site Shredding Services - First Circuit Court
1
JOB
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
JOB
Title
Furnish On-Site Shredding Services - First Circuit Court
Description
To Furnish On-Site Shredding Services of Confidential Materials of All Sizes of Job for First Circuit Court of The Judiciary, State of Hawaii. The Contractor shall be responsible to all costs for labor, tools, equipment and other appurtenances necessary to provide such services.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

B24002301 Furnish On-Site Shredding Services First Circuit

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.