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Q24002200 FOR LEASE OF TWELVE (12) VEHICLES - DOH KHDHO

General Information
Solicitation Number
Q24002200
Status
Cancelled
Canceled Reason
Cancelling Solicitation to comply with SPO Regulations for Invitation for Bids.
Department
Health
Division
Kauai District Health Office
Canceled Date
05/06/2024 03:17 PM
Islands (where the work/delivery is to be performed)
Kauai
Category
Goods and Services
Release Date
04/15/2024
Offer Due Date & Time
05/07/2024 03:30 PM
Description
The State of Hawaii, Department of Health, Kauai District Health Office (KDHO) is soliciting offers for the lease of

• 8 – new compact sedan 4-door sedan
• 2 – new sport utility vehicle (SUV)
• 2 – new truck, 4x4, double cab

for official business use only The lease of the vehicles shall be a closed-end lease and shall be for the term specified herein. The vehicles to be leased are specified herein. Please see General Specifications attached.
Contact Person
Kolman, John
Email
john.kolman@doh.hawaii.gov
Phone
808-974-6002
General Comments
Please review the Request for Quotes (General Specifications Lease Vehicles) for specifications and requirements. Offers shall be received electronically through the HIePRO. Offers received outside of the HIePRO shall not be considered for award. Offers must include the completed Offer Forms provided in the solicitation, Company Quote, and Vendor Compliance documentation.
Procurement Officer
John P. Kolman
Attachments
General Provisions_2023.pdf
General Specs_OF2.pdf
General Specs_OF3.xls
General Specifications Lease Vehicles KDHO_2024.0409.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kolman, John.

Q24002200 FOR LEASE OF TWELVE (12) VEHICLES - DOH KHDHO

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
New Compact Sedan 4-Door- LEASED
8
EACH
532112, 423110, 423110, 532112, 532112, 532112, 423110, 532112, 532112, 532112 

Code Table
Commodity Code Description
532112 Sport utility vehicle leasing
423110 Automobile merchant wholesalers
423110 Sport utility vehicle merchant wholesalers
532112 Automobile leasing
532112 Car leasing
532112 Fleet leasing, passenger vehicle
423110 Motor vehicle merchant wholesalers
532112 Passenger car leasing
532112 Passenger truck (light duty) leasing
532112 Passenger vehicle fleet leasing
General
Quantity
8
Unit of Measure
EACH
Title
New Compact Sedan 4-Door- LEASED
Description
Please see attached Specifications for details.
Attachments Download All

Print

2
New Sport Utility Vehicle (SUV)- LEASED
2
EACH
532112, 423110, 423110, 532112, 532112, 532112, 423110, 532112, 532112, 532112 

Code Table
Commodity Code Description
532112 Sport utility vehicle leasing
423110 Automobile merchant wholesalers
423110 Sport utility vehicle merchant wholesalers
532112 Automobile leasing
532112 Car leasing
532112 Fleet leasing, passenger vehicle
423110 Motor vehicle merchant wholesalers
532112 Passenger car leasing
532112 Passenger truck (light duty) leasing
532112 Passenger vehicle fleet leasing
General
Quantity
2
Unit of Measure
EACH
Title
New Sport Utility Vehicle (SUV)- LEASED
Description
Please see attached Specifications for details.
Attachments Download All

Print

3
New Truck, 4x4, Double Cab- LEASED
2
EACH
532112, 423110, 423110, 532112, 532112, 532112, 423110, 532112, 532112, 532112 

Code Table
Commodity Code Description
532112 Sport utility vehicle leasing
423110 Automobile merchant wholesalers
423110 Sport utility vehicle merchant wholesalers
532112 Automobile leasing
532112 Car leasing
532112 Fleet leasing, passenger vehicle
423110 Motor vehicle merchant wholesalers
532112 Passenger car leasing
532112 Passenger truck (light duty) leasing
532112 Passenger vehicle fleet leasing
General
Quantity
2
Unit of Measure
EACH
Title
New Truck, 4x4, Double Cab- LEASED
Description
Please see attached Specifications for details.
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kolman, John.

Q24002200 FOR LEASE OF TWELVE (12) VEHICLES - DOH KHDHO

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.