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Q24002003 Employee Assistance Services

General Information
Solicitation Number
Q24002003version:    01
Status
Awarded
Department
Judiciary
Division
The Judiciary
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/22/2024
Amendment Date
03/28/2024
Amendment Reason
ADDENDUM NO. 1 - REQUESTED EAP SERVICES WILL COVER TOTAL OF "1719" JUDICIARY EMPLOYEES
Offer Due Date & Time
04/01/2024 12:00 PM
Description
The Judiciary recognizes that personal problems such as family concerns, illness, or interpersonal conflict may adversely impact an employee’s attendance, behavior, and work performance. Many of these personal problems can be successfully dealt with, allowing employees to return to productive functioning, provided assistance is offered at an early stage and referral is made to an appropriate form of care. The purpose of the Employee Assistance Program is to offer employees who are concerned about their health and well-being one alternative to obtain assistance when desiring help on a confidential basis.

Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
All rates, including all applicable fees, shall be provided on the Quote Form. The Quote Form shall be submitted through HIePRO. Judiciary Employee Assistance Program July 1, 2024 to June 30, 2025. Initial term shall be for 12 months with an option to extend for three (3), twelve (12) month periods dependent on availability of funding and quality of services. The extension periods will allow 5% increase upon the Judiciary's approval. This will allow any cost inflations, if any, during the extension periods.

TOTAL BID AMOUNT shall be entered into HIePRO

For further details, please refer EAP GUIDELINES and SOLICITATION INFORMATION
Procurement Officer
Ni Y. Ho
Attachments
EAP GUIDELINES.pdf
SOLICITATION_INFORMATION_EAP.pdf
EAP HIePRO QUOTE FORM.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION AND HARASSMENT FREE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace.pdf
STANDARDS OF CONDUCT DECLARATION-103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

Q24002003 Employee Assistance Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Employee Assistance Services
1
JOB
624310, 624310, 624190, 621330, 621410, 621410, 624190, 541612, 621420, 624310, 624190, 624310, 624310, 624310, 624190 

Code Table
Commodity Code Description
624310 Vocational rehabilitation job counseling
624310 Vocational rehabilitation or habilitation services (e.g., job counseling, job training, work experience)
624190 Marriage counseling services (except by offices of mental health practitioners)
621330 Social workers', mental health, offices (e.g., centers, clinics)
621410 Counseling services, family planning
621410 Family planning counseling services
624190 Telephone counseling services
541612 Employee assessment consulting services
621420 Mental health centers and clinics (except hospitals), outpatient
624310 Job counseling, vocational rehabilitation or habilitation
624190 Alcoholism counseling (except medical treatment), nonresidential
624310 Habilitation job counseling and training, vocational
624310 Rehabilitation job counseling and training, vocational
624310 Vocational habilitation job counseling
624190 Counseling services (except by psychiatrists, psychoanalysts, or psychotherapists)
General
Quantity
1
Unit of Measure
JOB
Title
Employee Assistance Services
Description
The Judiciary recognizes that personal problems such as family concerns, illness, or interpersonal conflict may adversely impact an employee’s attendance, behavior, and work performance. Many of these personal problems can be successfully dealt with, allowing employees to return to productive functioning, provided assistance is offered at an early stage and referral is made to an appropriate form of care. The purpose of the Employee Assistance Program is to offer employees who are concerned about their health and well-being one alternative to obtain assistance when desiring help on a confidential basis.

All rates, including all applicable fees, shall be provided on the Quote Form. The Quote Form shall be submitted through HIePRO. Judiciary Employee Assistance Program July 1, 2024 to June 30, 2025. Initial term shall be for 12 months with an option to extend for three (3), twelve (12) month periods dependent on availability of funding and quality of services. The extension periods will allow 5% increase upon the Judiciary's approval. This will allow any cost inflations, if any, during the extension periods.

TOTAL BID AMOUNT shall be entered into HIePRO
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

Q24002003 Employee Assistance Services

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUOTE FORM SUBMITTAL: All rates, including all applicable fees, shall be provided on the Quote Form. The Quote Form shall be submitted through HIePRO. Judiciary Employee Assistance Program July 1, 2024 to June 30, 2025. Initial term shall be for 12 months with an option to extend for three (3), twelve (12) month periods dependent on availability of funding and quality of services. The extension periods will allow 5% increase upon the Judiciary's approval. This will allow any cost inflations, if any, during the extension periods. TOTAL BID AMOUNT shall be entered into HIePRO